Forums Lawson S3 HR/Payroll/Benefits

Tracking Scholarships...how do you do it?

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Sarah
Advanced Member
Posts: 33
Advanced Member
6/7/2012 3:46 PM
    We have a scholarship program that is offered to employees and nonemployees for positions like nursing. Right now, all this is maintained in a spreadsheet outside of Lawson. We need to get all this information in Lawson.

    Once upon a time, this information was kept in the PA16.1 Company Property screen BUT it didn't hold ALL the information and didn't track the money that the company was paying out to the employee.  We need the ability to accurately track
    1. how much money is being paid out to an employee and/or nonemployee,
    2. know if an employee leaves the company or the program before their promised time commitment has been met (they sign a form stating that if the company pays for their nursing school they promise to work for us for 2 years) their tuition is "forgiven" over time until they owe us nothing.

    Any ideas are appreciated.

    TIA,

    S
    yvonne.mccolloch
    Advanced Member
    Posts: 32
    Advanced Member
    6/8/2012 12:55 PM
      I'm wondering if you could use PA27 (Contracts) if you aren't already using it.  We started using this about 3 years ago to track contracts for relocation/commitment incentives and the like.  We have some of the same concerns - did the person fulfull the time required?  How much is owed?  When a person terms, the responsible person checks to see if their commitment is expired or not.  If not, the amount owed back to the company is detailed in a letter to the employee based on the contract.  We also use ImageNow, and have created a custom Contract form so the initial "contract" document is available directly on that form.
      Margie Gyurisin
      Veteran Member
      Posts: 538
      Veteran Member
      6/11/2012 8:14 PM
        We just started a process where the total amount "due" is entered into activities management. A standard time record is entered for the duration of the commitment for the amount to be forgiven/taxed each pay. That we we know how much the employee owes should they leave. It also posts agains the A/R acount in GL.
        Mark Petereit
        Advanced Member
        Posts: 21
        Advanced Member
        7/2/2012 7:43 PM
          With help from Chris Bell of The Aster Group (http://www.astergroup.com), we set up an Absence Management plan (yeah, weird huh?) that allows us to enter negative manual dollar transactions any time we make a payment on behalf of a scholarship recipient. Then, once they finish their degree and start "working it off", we add a custom accrual table based on their total outstanding balance divided by the number of pay cycles in their "payoff term" and they "accrue" toward a zero balance.

          If the employee terminates before they finish their workoff agreement, they are responsible for paying their outstanding balance.

          Designing and setting up the plans and procedures was a bear (Chris Bell is a GENIOUS!) and it takes some careful plan/table setup per scholarship recipient, but nothing our scholarship specialist can't handle with some great setp-by-step documentation.
          Jeff Brewster
          New Member
          Posts: 1
          New Member
          7/10/2012 3:43 PM
            Sarah,

            Mark Petereit of McLoud Health in SC highly recommended Chris Bell to you as he had helped them handle Scholarships in Lawson Absence Mgmt. Chris is recognized as the expert with LP and has taken over many troubled ones and has done 23 LP implementations.

            Are you live on LP? Are you looking for help? If you send me your contact information, I may be able to setup a conf call for you to talk with Chris.

            Semper Fi,
            Jeff Brewster
            912-695-2799
            jeff.brewster@astergroup.com
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