Interfacing new Employees into Lawson
Last Post 02/09/2010 03:33 PM by Roger French. 8 Replies.
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Joe O'TooleUser is Offline
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11/12/2009 02:39 PM

    We're going to be implementing an Applicant Tracking system and will need to interface data for applicants that are selected for hire into Lawson. Our existing hire process is manual and it invokes a custom DS form built off of HR11. Since we will be automating I was considering using HR511 (CSV) for this new interface. I've not used HR511 since we went live on Lawson - does anyone know if HR511 provisions the employee in Lawson to the same extent that HR11 does or is there extra work to be done? I'd also like to hear if anyone knows of another program or data format (supported by Lawson of course) that could be used (XML, etc.). Thanks.

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    11/24/2009 03:22 PM
    Yes, HR511 does the same thing that HR11 does. This brings in a csv file format that’s pretty straightforward. I believe there is an instructional doc on the knowledge base that explains field by field what the data is used for in each field.
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    11/25/2009 05:41 AM
    The only piece the HR511 doesn't update are any user fields that you generally add when a new record is entered. If you have required fields, you may need to use the HR515 to complete the process.
    Joe O'TooleUser is Offline
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    11/25/2009 09:02 AM

    Thanks for the info. We've heard of some other shops also interfacing applicant, job history and education info with PA531, 533 and PA520 but this appears to be above and beyond what is needed to provision a new employee record. Has anyone had the need to interface new hire data into PR13.1 for tax setup? I believe our HR people occaisionally need to make adjustments in PR13.1 for out of state employees after an HR11 record is added.

    Phil SimonUser is Offline
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    11/27/2009 10:29 AM

    Yep...for PA residents working in NJ, make sure that you update PR13 for their certiified no resident code. You don't want the wrong taxes to come out.

    Phil Simon http://philsimonsystems.com/ phil@philsimonsystems.com
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    11/30/2009 08:05 AM
    Joe - FYI from Patty Kabus here at Absolute: There are fields available in the hr511 interface for initial fed & state exemptions, mar sts, etc. that will populate into the PR13.
    I think she's around today if you want to contact her direct: patty.kabus@teamabsolute.com.
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    12/01/2009 09:53 AM
    We use SilkRoad's OpenHire product for our applicant tracking system. I was able to write a VB.NET program that pulls a daily XML feed of new hire data from them and replicates all of the data entry we used to do by hand for a new hire (PA31 applicant record, PA52.4 Hire the applicant, several PA52 personnel actions to update information including all user fields, PA26 for 6-month and annual reviews, PA22 credentials and PA20 for education.)

    The new hire then rolls to SilkRoad's RedCarpet onboarding application where the new hire can log in and validate/update their employee profile, fill out all of their new hire paperwork online and do several pre-employment CBTs. I wrote another VB.NET program that runs every 15 minutes that checks RedCarpet for any updated forms, downloads the XML data, and updates Lawson (I9 - HR11, direct deposit - PR12, W4 - PR13, vehicle profiles - PA17, occupational health questionnaire PDF emailed to OcHealth).
    ronaldyatesUser is Offline
    Senior Programmer LAwson Systems
    NorthShore University HealthSystem
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    12/01/2009 03:09 PM

    HR511 does all that hr11 does . We however customized our version of hr511 as we only run grant people into our Lawson HR system (Peoplesoft handles payroll) so our csv file from PS is just contains certain cost centers (research).

    We also run checks at load time to verify status changes etc  between PS and Lawson and that no one is in Lawson that is not getting passed from PS.

     

     

    We receive a FULL file load each time everyone is an add each time.

    Roger FrenchUser is Offline
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    02/09/2010 03:33 PM
    If you want to do one at a time, why use the HR511?

    Possibilities:
    1) If you've got Processflow Integrator, explore using processflow to handle this. Great way to do it IMO.
    2) Even without processflow, you can use custom scripts to pull the data from your app tracking system to pull into Lawson. Then populate Personnel Actions (all in COBOL/4GL), then run PA100's, etc. This is very high level and general but I've done this and it works ok. This is custom, not "out of the box".

    -R
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