Capturing Total Cost on form W-2 Box 12 for Health Care Coverage: How are your organizations handling reporting the total cost for health care coverage on the W-2s as required by ACA? We currently have our setup looking at deduction codes, but do not create arrears for the employer portion when employees are on leave or unpaid. We have ADP so are using the custom interface from them that uses the deduction codes, in addition to pay summary groups, pay class, and deduction classes. We only used deduction codes for 2014. We would like to use the contribution schedules but have not seen the regs for total cost identified as cost of coverage or actual cost collected from the employee.
Yes, we have all of that setup from last year. What we are really looking at this year is if just the deduction codes are sufficient enough to capture the total cost of coverage as definted by the ACA regs. For example, we do not track arrears for the Employer share of contributions when employees are on leave. Do we need to in order for the cost to be included in the reportable amount on the W-2? Is the default employer share fine as long as we are reporting the actual cost paid by the employee?