APCOMPANY FILE
Accounts Payable Company
The Accounts Payable Company file contains information for each Accounts
Payable company. An accounts payable company must first exist as a valid
company in the Lawson General Ledger system. The accounts payable company uses
the name and base currency defined for the company in the General Ledger
system.
REFERENCED BY
AC03.4 AC17.4 AC18.3 AC191 AC217 AC218
AC259 AC42.1 AC50.1 AC500 AC52.1 AC520
AC54.2 AC542 AC550 AC551 AC59.1 AC92.2
AC92.4 AC92.6 AM18.1 AP01.4 AP01.1 AP02.2
AP05.2 AP05.3 AP05.6 AP06.1 AP101 AP102
AP115 AP12.1 AP130 AP135 AP141 AP150
AP151 AP155 AP156 AP160 AP161 AP170
AP175 AP176 AP180 AP181 AP185 AP190
AP191 AP193 AP195 AP197 AP199 AP200
AP201 AP205 AP212 AP213 AP214 AP220
AP230 AP236 AP240 AP250 AP251 AP252
AP260 AP265 AP270 AP275 AP28.1 AP28.2
AP282 AP284 AP30.1 AP30.2 AP30.3 AP30.4
AP300 AP32.1 AP32.2 AP35.1 AP36.1 AP40.1
AP41.1 AP45.1 AP510 AP52.1 AP52.2 AP52.3
AP52.6 AP52.7 AP55.1 AP55.2 AP56.1 AP56.2
AP57.2 AP80.1 AP80.2 AP90.1 AP90.2 AP90.3
AP90.4 AP90.6 AP90.8 AP91.5 AP91.6 AP92.3
AP92.4 AP93.3 AP93.4 AP95.1 AP95.2 AP95.3
AP96.1 AP96.2 AP96.3 AP96.4 AR01.1 AR08.1
AR115 AR124 AR190 AR20.1 AR21.1 AR21.2
AR21.3 AR24.1 AR29.2 AR30.1 AR30.2 AR30.4
AR42.1 AR42.2 AR42.7 AR43.1 AR48.1 AR48.3
AR48.4 AR501 AR550 AR560 AR570 AR575
AR580 BL02.1 BL140 BL141 BL202 BL240
BL340 BL41.1 BL80.1 BL802 BR40.3 BRIP.1
CB06.1 CB06.2 CB10.1 CB180 CB191 CB20.1
CB30.1 CB500 DT180 DT181 EE05.1 EE05.2
EE135 EE175 EE20.1 EE20.2 EE20.3 EE20.4
EE220 EE230 EE235 EE275 EE30.1 EE35.1
EE35.2 EE52.1 EE52.2 EE520 EE90.1 EE90.2
EE90.3 GL284 GL285 HR00.1 HR01.1 DR100
IC02.1 IC10.1 IC10.2 IC12.1 IC12.2 IC125
IC130 IC140 IC141 IC142 IC145 IC211
IC225 IC226 IC263 IC281 IC320 IC330
IC36.1 IC45.1 IC520 IC521 IC522 IC523
IC524 IC525 IC526 IC527 IC530 IC531
IC62.1 IC63.1 IC81.1 IC81.2 IC812 IC82.1
IC83.1 IC840 PC120 SEA1.1 MA01.1 MA05.1
MA05.6 MA08.1 MA126 MA208 MA231 MA278
MA310 MA53.1 MA53.2 MA53.3 MA53.4 MA54.1
MA54.2 MA54.3 MA54.8 MA54.9 MA63.1 MA64.1
MA64.2 MA64.3 MA64.4 MA65.1 MA66.1 MA66.2
MA66.3 MA95.1 MA95.2 PO01.1 PO120 PO130
PO132 PO133 PO135 PO136 PO16.1 PO190
PO220 PO223 PO224 PO228 PO230 PO231
PO233 PO24.1 PO251 PO26.1 PO274 PO275
PO276 PO277 PO280 PO295 PO529 PO60.1
PO61.1 PO62.1 PO63.1 PO64.1 PO66.1 PO67.1
PO68.1 PO81.1 PO85.1 PO94.1 POA2.4 POED.1
POI7.1 POIF.1 POIJ.1 POIT.1 PR05.1 PR05.3
PR197 PR198 PR26.1 PR47.1 PR514 RQ11.1
RQ111 SEA2.1 SEA3.1 IN120 IN20.1 TX04.1
TX100 TX140 TX40.1 WH02.1 WH130 WH140
WH33.5 WH34.1 WH34.2 WH34.3 WH34.4 AP10.1
AP10.5 AP10.6 AP10.7 API3.1 API4.1
UPDATED BY
AP00.4 AP00.6 AP198 AP305 AP520 API1.1
API2.1
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
CPY-COMPANY Numeric 4 AP00.4
Company The company number. Must be a valid
company in the Lawson General Ledger
system.
CPY-NAME Alpha 30 (Lower Case) AP00.4
Name The company name or description. An
accounts payable company uses the name
defined for the company in the Lawson
General Ledger system.
CPY-DEFAULT-REF Alpha 1 AP00.4
Default The default reference value for the
Distribution Referenccompany. Used to default a value in the
Reference field on distributions during
invoice entry. Valid values are:
I = Invoice.
P = Purchase Order.
V = Voucher.
CPY-VENDOR-GROUP Alpha 4 AP00.4 IC81.2
Vendor Group The vendor group assigned to the
company. Must be a valid record in the
Vendor Group file.
CPY-PAY-GROUP Alpha 4 AP00.4
Pay Group The pay group assigned to the company.
A pay group is used for processing
accounts payable payments. A pay group
lets you create a single payment for a
vendor to pay invoices received by all
company process levels assigned to the
pay group. Must be a valid record in the
Pay Group file. The company must have
the same base currency as the posting
company assigned to the pay group.
CPY-BATCH-OPTION Alpha 1 AP00.4
Batch Release Indicates whether the company batch
option to enter and releases invoices.
If this field is No, the company must
have Yes selected in the Invoice
Approval field. If the company has Yes
selected in both the Batch Release and
Invoice Approval fields, the company
assigns vouchers to invoices but still
enters and releases invoices in batches.
Valid values are:
N = No.
Y = Yes.
CPY-AUTO-BATCH Alpha 1 AP00.4
Automatic Batch Indicates whether the system
Numbering automatically assigns numbers to batches
in AP25.1 (Batch Control). Used only if
the company has Yes selected in the
Batch Release Option field. Valid values
are:
N = No.
Y = Yes.
CPY-BATCH-CONTROL Alpha 1 AP00.4
Batch Control Indicates whether the company uses
batch control, which indicates whether
entry totals must match control totals
before a batch can be released. Used
only if the company has Yes selected in
the Batch Release Option field. Valid
values are:
Y = Yes.
N = No.
CPY-LAST-BATCH Numeric 6 AP00.4
Last Batch Number The last batch number used by the
company. Used only if the company has
Yes selected in the Automatic Batch
Numbering field.
CPY-INV-APPROVAL Alpha 1 AP00.4
Invoice Approval Indicates whether the company uses the
invoice registration entry option (the
assignment of an authority code and a
voucher to an invoice). If this field is
No, the company must have Yes selected
in the Batch Release field. If the
company has Yes selected in both the
Invoice Approval and Batch Release
fields, the company assigns vouchers to
invoices but enters and releases
invoices in batches. Valid values are:
N = No.
Y = Yes.
CPY-NUMERIC-VOUCH Alpha 1 AP00.4
Numeric Voucher Indicates whether voucher values will
Numbers be numeric. Used only if the company has
Yes selected in the Invoice Approval
field. Valid values are:
Y = Yes.
N = No.
CPY-DUP-VOUCHER Alpha 1 AP00.4
Duplicate Voucher Indicates whether duplicate voucher
Numbers numbers are allowed within the company.
Used only if the company has Yes
selected in the Invoice Approval field.
Valid values are:
Y = Yes.
N = No.
CPY-AUTO-VOUCHER Alpha 1 AP00.4
Auto Voucher Indicates whether the system
Numbering automatically assigns voucher numbers to
invoices during entry. Used only if the
company has Yes selected in both the
Invoice Approval and the Numeric Voucher
Numbering fields. Valid values are:
Y = Yes.
N = No.
CPY-LAST-VOUCHER Numeric 10 AP00.4 AP520
Last Voucher Number The last voucher number assigned by the API1.1 API2.1
company. Used only if the company has
Yes selected in both the Invoice
Approval and Numeric Voucher Numbers
fields. The system assigns voucher
numbers beginning with the next
sequential number. If left blank, the
system assigns voucher numbers beginning
with 1.
CPY-POST-OPTION Alpha 1 AP00.4
Posting Option The posting option for the company.
Determines the volume of invoice expense
distribution information that AP175
(Invoice Distribution Closing) transfers
to the general ledger. Valid values are:
S = Summary.
D = Detail.
CPY-INVOICE-AUDIT Alpha 1 AP00.4
Audit Invoice Indicates whether the system creates
Changes audit records when released invoices are
changed. Valid values are:
Y = Yes.
N = No.
CPY-ACCR-CODE Alpha 4 AP00.4
Invoice Accrual Code The invoice accrual code assigned to
the company. Represents the default
general ledger accrual account for the
company. A unique entry in this field
creates a record in the Invoice Accrual
Code file.
CPY-CASH-CODE Alpha 4 AP00.4
Cash Code The cash code assigned to the company.
Represents a bank account. Must be a
valid record in the Cash Code file.
Valid relationship records must exist
between the cash code and both the
company and the posting company assigned
to the company's pay group in the
Company-Cash Code Relationship file. If
left blank, the cash code assigned to
the company's pay group defaults on
invoices entered for the company.
CPY-BASE-CURRENCY Alpha 5 AP00.4
Base Currency The base currency defined for the
company in the Lawson General Ledger
system.
CPY-CURR-ND Numeric 1 AP00.4
Currency Number of The number of decimal positions defined
Decimals for the company base currency.
CPY-ADV-EXP-OPT Alpha 1 AP00.4
Advance-Expense Indicates how the Lawson Accounts
Matching Payable system processes employee
advances and expenses entered in the
Lawson Employee Advance and Expense
system.
If the company has the Open option
selected, specific matching is not
performed. All open items for the
employee are considered during
reconciliation. If the company has the
Matching option selected, each open
employee advance is matched to its
corresponding open expense. Valid values
are:
O = Open.
M = Matching.
CPY-PURGE-FL Alpha 1 AP00.4
Status Indicates the status of the company.
Used to determine whether the company
and associated data can be deleted from
the Lawson Accounts Payable system by
AP305 (AP Company Purge). Valid values
are:
A = Active.
D = Delete.
CPY-DISCOUNT-CODE Alpha 10 AP00.4
Discount Code The discount code assigned to the
company. Represents a general ledger
discount account. A unique entry in this
field creates a record in the Discount
Code file.
CPY-INC-ACCR-CODE Alpha 10 AP00.4
Income Withholding The income withholding code assigned to
Code the company. Represents the general
ledger income withholding account for
the company. Used to track reportable
withholding for vendors. A unique entry
in this field creates a record in the
Income Withholding Code file.
CPY-INC-WH-PCT Signed 5.3 AP00.4
Withholding Rate The reportable income withholding rate
for the company. The system applies this
rate to payments for vendors marked for
income withholding.
CPY-OUT-BAL-FL Alpha 1 AP00.4
Release Out of Indicates whether out of balance
Balance invoices can be released. Valid values
are:
N = No.
Y = Yes.
CPY-APPRVL-EXISTS Alpha 1 AP00.6
Approval Exists Indicates whether approval criteria is
defined for the company. If Yes, an
associated record exists for the company
in the Invoice Approval file. Valid
values are:
N = No.
Y = Yes.
CPY-DISC-TAX-RCV Alpha 1 AP00.4
Tax Recovery on If discounts are to be taken for the
Discount company exclusive of tax, this field
indicates whether tax recovery is
required when discounts are taken. Valid
values are:
N = No.
Y = Yes.
CPY-WORKFLOW Alpha 1 AP00.4
Workflow Indicates whether the company uses
Workflow. If Yes, invoices that meet or
exceed approval criteria defined for the
company are routed to a workflow system
for approval. Valid values are:
N = No.
Y = Yes.
CPY-DISC-CALC-DATE Alpha 1 AP00.4
Discount Indicates which date to use when
Calculation Date calculating discounts.
You can use the invoice date, receipt
date, or the date the invoice was
received.
Valid values are:
I = Invoice date
R = Receipt date
D = Receipt of invoice date
CPY-VOUCHER-REQ Alpha 1 AP00.4
Voucher Required Indicates if a voucher is required.
Valid values are:
N = No
Y = Yes
CPY-BEST-TERMS Alpha 1 AP00.4
Recalculate Terms Indicates whether to recalculate the
terms during matching.
N = No
Y = Yes
CPY-LAST-ARCH-DATE Numeric 8 (yyyymmdd) AP198
Last Arch Date
CPY-CREATE-TR-DIST Alpha 1 AP00.4
Create Tr Dist
CPY-DIST-CODE Alpha 9 AP00.4
Distribution Code A user-defined code used to
automatically create expense
distributions or expense distribution
"shells" for invoices or to split an
invoice distribution into multiple
distributions.
APCOMPANY FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
CPYSET1 COMPANY This index is used to verify or access AC03.4 AC17.4
an accounts payable company record. AC18.3 AC191
AC217 AC218
AC259 AC42.1
AC50.1 AC500
AC52.1 AC520
AC54.2 AC542
AC550 AC551
AC59.1 AC92.2
AC92.4 AC92.6
AM18.1 AP00.4
AP00.5 AP00.6
AP01.4 AP02.2
AP05.2 AP05.3
AP05.6 AP06.1
...
CPYSET2 VENDOR-GROUP This index is used to identify which AP00.1 AP01.1
COMPANY accounts payable companies are assigned AP10.1 AP10.5
to a specific vendor group. AP10.6 AP10.7
KeyChange AP102 AP115
AP141 AP200
AP230 AP250
AP300 API3.1
API4.1
CPYSET3 PAY-GROUP This index is used to verify or access AP141
COMPANY company records for a specific pay
group.
KeyChange
APCOMPANY FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apvengroup APVENGROUP Required
CPY-VENDOR-GROUP -> VGP-VENDOR-GROUP
Cucodes CUCODES Required
CPY-BASE-CURRENCY -> CUC-CURRENCY-CODE
Gladdress GLADDRESS Required
CPY-COMPANY -> GAD-COMPANY
Spaces -> GAD-ACCT-UNIT
Glsystem GLSYSTEM Required
CPY-COMPANY -> GLS-COMPANY
Macompany MACOMPANY Not Required
CPY-COMPANY -> MAY-COMPANY
APCOMPANY FILE RELATIONS
ONE TO MANY RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apaudit APAUDIT
CPY-VENDOR-GROUP -> APA-VENDOR-GROUP
CPY-COMPANY -> APA-COMPANY
APA-PROC-LEVEL
APA-VENDOR
APA-INVOICE
APA-SUFFIX
APA-CANCEL-SEQ
APA-SEQ-NBR
APA-TRANS-DATE
APA-TRANS-TIME
Apauthor APAUTHOR
CPY-COMPANY -> ATR-COMPANY
ATR-AUTH-CODE
Apbatch APBATCH
CPY-COMPANY -> APB-COMPANY
APB-BATCH-NUM
Apcinvoice APCINVOICE
CPY-COMPANY -> CVI-COMPANY
CVI-VENDOR
CVI-EDI-NBR
CVI-INVOICE
CVI-SUFFIX
Apdistcode APDISTCODE
CPY-COMPANY -> DTC-COMPANY
DTC-DIST-CODE
DTC-SEQ-NBR
Apinvoice APINVOICE
CPY-COMPANY -> API-COMPANY
API-VENDOR
API-INVOICE
API-SUFFIX
API-CANCEL-SEQ
Apmonitor APMONITOR
CPY-COMPANY -> MON-COMPANY
MON-BATCH-NUM
MON-AUTH-CODE
MON-RUN-PROG
MON-PROC-LEVEL
MON-PAY-GROUP
MON-PROC-GRP
Appayment APPAYMENT
CPY-COMPANY -> APP-COMPANY
APP-VENDOR
APP-INVOICE
APP-SUFFIX
APP-CANCEL-SEQ
APP-SEQ-NBR
APP-VOID-SEQ
Approclev APPROCLEV Required
CPY-COMPANY -> APR-COMPANY
APR-PROC-LEVEL
Apvcomments APCOMMENTS Delete Cascades
"V" -> APC-REC-TYPE
CPY-COMPANY -> APC-COMPANY
APC-VENDOR
APC-LOCATION-CODE
APC-SEQ-NBR
Apvenmast APVENMAST Required
CPY-VENDOR-GROUP -> VEN-VENDOR-GROUP
VEN-VENDOR
Cbcheck CBCHECK
CPY-PAY-GROUP -> CHK-PAY-GROUP
CHK-REC-STATUS
CHK-CASH-CODE
CHK-BANK-INST-CODE
CHK-TRANS-NBR
CHK-TRANS-IDENT
Cbcpycash CBCPYCASH
CPY-COMPANY -> CBY-COMPANY
CBY-CASH-CODE
Draft Accepted APDRAFTS
CPY-PAY-GROUP -> APT-PAY-GROUP
2 -> APT-REC-STATUS
APT-DRAFT-DATE
APT-BANK-INST-CODE
APT-DRAFT-NBR
APT-SUFFIX
APT-TRANS-IDENT
Draft Unaccept APDRAFTS
CPY-PAY-GROUP -> APT-PAY-GROUP
1 -> APT-REC-STATUS
APT-DRAFT-DATE
APT-BANK-INST-CODE
APT-DRAFT-NBR
APT-SUFFIX
APT-TRANS-IDENT
Draft Unrel APDRAFTS
CPY-PAY-GROUP -> APT-PAY-GROUP
Zeroes -> APT-REC-STATUS
APT-DRAFT-DATE
APT-BANK-INST-CODE
APT-DRAFT-NBR
APT-SUFFIX
APT-TRANS-IDENT
Open Payments APPAYMENT
CPY-COMPANY -> APP-COMPANY
APP-VENDOR
APP-INVOICE
APP-SUFFIX
APP-CANCEL-SEQ
APP-SEQ-NBR
APP-VOID-SEQ
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