Lawson Insight Technical Documentation

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MA530


MA530 - ERS Invoice Creation



Run ERS Invoice Creation (MA530) to create invoices from receipts for
purchase orders with an Invoice Method of INR (Invoice Not Required).
The receipt information is used to create an invoice in lieu of the
vendor providing an invoice. This eliminates the need to key in a vendor
invoice,
and is referred to as an "Evaluated Receipts Settlement" (ERS). You can create
invoices for a specific company or vendor by specifying those parameters,
or leave them blank to process all companies or vendors.



**More Information

Invoices that have been added and not matched may be updated, maintained,
or matched with in AP20 (Invoice Entry) or MA126 (Auto Matching).
A starting batch number can be entered if your company processes invoice
batches. A batch size limit is required if a starting batch number is entered.
The application will start a new batch when the maximum batch size has been
reached and increment the starting batch number to find the next unused batch
to use.
If the invoices are added and matched, the application will release
the invoice. The invoice will then be available for payment in the Accounts
Payable application.
This process creates five output reports:



- The Fatal Errors Report shows any receipts for which invoices
could not be created due to severe data problems (for example, the invoice
number on the receipt is a duplicate of an existing invoice). Invoices for
these receipts will have to be entered manually in AP20 (Invoice Entry).




- The Released Exceptions Report shows warning messages for
released invoices (for example, a miscellaneous add-on cost was added at
receipt
time). You may want to review these messages for vendor conformance to your
ERS program.


- The Unreleased Exceptions Report shows warning and error messages
for unreleased invoices.


- The Released Audit Report lists all of the released invoices
that were created.


- The Unreleased Audit report lists all of the unreleased invoices
that were created.






Updated Files

    ACCOMMIT   - Used to reference and update Activity Management commitment
                 records.

    ACCOMMITX  - Used to create or update commitment records in the Activity
                 Management system.

    CKPOINT    - Used to determine if restart information exists.

    COCOMP     -

    COLINE     -

    COSGBLK    -

    CXCOMPANY  -

    CXCPIUAVAL -

    CXITEMHIST -

    CXPREFITEM -

    GLCOMMIT   -

    GLCOMMITX  -

    HCPATCHRG  -

    HCPATVISIT -

    ICCOMPANY  - Used to validate the Inventory Control company.

    ICHISTORY  -

    ICLOCATION - Used to validate the Inventory Control inventory location.

    ICLOT      -

    ICRECEIPTS - Used to update the Inventory Control detail receiving
                 information for nonstandard cost companies where invoice unit
                 cost is different from the purchase order unit cost.

    ICTRANS    - Creates Inventory Control transaction detail records if
                 invoice unit cost and purchase order unit cost are different.

    ICTRANSDTL -

    INSTDETAIL -

    INSTHEADER -

    INSTNBR    -

    ITEMLOC    - Used to update last cost information for cost defaulting and
                 update the average cost if invoice unit cost and purchase order
                 unit cost are different inventory items.

    ITSERIAL   -

    JBOOKHDR   - Used to edit and default information from the journal book
                 header.

    MAPOOLCNT  -

    MMDIST     - Used to create account distribution records for noninventory
                 type items.

    MMUAVAL    -

    POAGMTPRIC -

    POAOCDTL   - Used to update approved quantities when invoice is released.

    POAOCMAST  - Used to validate and default add-on cost master information.

    POAOCSPRD  -

    POAUDIT    -

    POCODE     -

    POCOMPANY  - Used to validate the Purchase Order company.

    POHDROUT   -

    POHDRPVT   -

    POINTAOC   - Used to update purchase order add-on cost interface feedback.

    POINTERFAC - Used to update the purchase order interface with invoice
                 approval data.

    POLINE     - Used to reference and update the purchase order line record
                 with approved quantity data.

    POLINEOUT  -

    POLINEPVT  -

    POLINESRC  -

    POMESSAGE  - Used to delete the purchase order buyer message record.

    POPCRUF    -

    POPLIUF    -

    PORECEIVE  - Used to validate and default purchase order receiving
                 information.

    PORECLINE  - Used to edit receiving line item information.

    PORETURNHD - Used to edit a vendor return header to validate the return
                 number.

    PORETURNLN -

    POREVISION -

    POTRACK    -

    POTRANSDTL -

    POVAGRMTHD -

    POVAGRMTLN -

    POVENDOR   - Used to update open purchase order amount.

    PURCHORDER - Used to update the open purchase order amount.

    RECAOCDTL  -

    ROUTEDOC   -

    ROUTEHDR   -

    ROUTESTOP  -

    RQTRANS    -

    SOHDETAIL  -

    TERMS      - Used to default payment terms.

    TXCODEMAST - Used to validate the tax code and display information.

    TXCOMPANY  - Used to validate the tax company record.

    TXTAXCODE  - Used to validate the tax code record.

    TXTAXTABLE - Used to obtain tax information from the tax table for display
                 and updating.

    WHDEMAND   -

    WHDEMNDHDR -


Referenced Files

    ACACCTCAT  - Used to validate the account category.

    ACACTGRP   - Used to validate the activity group.

    ACACTIVITY - Used to validate the activity.

    AMASSET    - Used to validate the asset.

    AMTEMPLATE - Used to validate the asset template.

    APACCRCODE - Used to validate the Accounts Payable accrual code.

    APAPIHIST  -

    APAUTHOR   - Used to validate authority code records.

    APCOMPANY  - Used to validate the Accounts Payable company.

    APHLDINV   - Used to create records of invoices on hold.

    APINVOICE  - Used to create invoice records.

    APPAYMENT  - Used to create and maintain an invoice payment record.

    APPROCLEV  - Used to validate the process level.

    APUAVAL    -

    APVENADDR  -

    APVENGROUP - Used to validate vendor group or to default vendor group
                 information.

    APVENMAST  - Used to validate the vendor ID and obtain vendor display
                 information.

    ARCOMP     -

    ARCUSTOMER -

    BUYCLASS   -

    BUYCMPLOC  -

    BUYER      -

    BUYVENPF   -

    COMPONENT  -

    CUCODES    - Used to validate currency codes.

    CUCONV     - Used to access general ledger and currency information.

    CURELAT    -

    CUSTDESC   -

    CUSTORDER  -

    CXBURDEN   -

    CXCASEPREF -

    CXPTMPITEM -

    EEADVANCE  - Used to access employee advance records.

    EEEXPENSE  - Used to access employee expense records.

    GLADDRESS  - Used to obtain the General Ledger company address.

    GLCHART    - Used to validate the system account.

    GLCODES    - Used for validating source codes.

    GLINTCO    - Used to validate the intercompany relationship.

    GLNAMES    - Used to verify the existence of the accounting unit.. Used in
                 a Lawson general ledger common routine.

    GLSYSTEM   - Used to validate the General Ledger company.

    HCCHRGITEM -

    ICBIN      -

    ICCATEGORY - Used to obtain General Ledger category account information for
                 inventory items.

    ICCOUT     -

    ICFACILITY -

    ICMFGCODE  -

    ICMFGDIST  -

    ICVALUOM   -

    INSTATPROC -

    INSTCMDTY  -

    INSTCTRYCD -

    INSTNOTC   -

    INSTPORTS  -

    INSTREGN   -

    ITEMGROUP  -

    ITEMMAST   - Used to validate item and to obtain item descriptive
                 information.

    JBKOPCODE  -

    JBKSYSCODE -

    KITITEM    -

    MACOMPANY  -

    MAELMGPREL -

    MAELMVALUE -

    MAINVDTL   -

    MAMATCHTBL -

    MAMTCHELEM -

    MAMTCHRULE -

    MAPOINV    -

    MAREASONCD -

    MATCHCLASS -

    MFGSHPFAC  -

    NATACCT    -

    NATBALANCE -

    OECOMPANY  -

    OECUST     -

    OEFRTCODE  -

    OEROUTE    -

    ORDERTYPE  -

    POAGMTPART -

    POAUDRULES -

    POAUDTYPE  -

    PODOCREF   -

    POITEMVEN  -

    PORECADJHD -

    PORECADJLN -

    POVENDLOC  -

    PROCLEV    -

    PROCTEMPLN -

    PROCUREGRP -

    REASON     -

    REQHEADER  - Used to display information from the requisition.

    REQLINE    -

    REQUESTER  -

    RQLOC      -

    STATICCUST -

    STCOMMCODE -

    SYSTEMCODE -

    TXTAXRATE  - Used to validate and default tax rate information.

    WFSETUP    -

    WHPROCTYPE -

    WHSHLAUD   -


INVOKED Programs

    ACAC
    ACCL
    API4
    IFAC
    IFCU
    IFSG
    SLSE
    SLSU
    API1
    APCP
    APDS
    API2
    ICCP
    IFAU
    IFOB
    IFRS
    MARC
    POED
    SLSS
    API3
    API5
    GLCC
    ICI1
    ICIT
    ICLC
    MAED
    MAI1
    MAPL
    POCP
    POIF
    POIH
    POI6
    POI4
    POI7
    PHI6
    POI9
    POIA
    POIL
    POIX
    POIG
    POII
    POIJ
    POI1
    POIM
    POI3