I need to create a conditional rule on the GLJournalEntries security class to allow Inquire only access to the GL40-GL40.9 form for 1 of 6 users that are assigned the two roles that hold this security class. That is to leave 5 of the users with ALL ACCESS to GL40-40.9 and have a rule to only allow 1 specific user to INQUIRE. Our Auditors have requested this.
I would think a rule could accomplish this and know where I have to go to do this and how to get to writing the rule, but I am struggling to get the rule set up, as I have only done a rule once and that was several years ago.
Any help would be appreciated.
Thank you,
Kate
Hi Kate, I would suggest this method: Make the default access inquiry-only, so any user deserving update-access must be given a special Group. (in the following sequence, so nobody loses access while you're building the rule): 1) In the RM tool, create a group with a name like "GLJEUpdate". 2) Add that group to the 5 users who should have ALL_ACCESS. 3) In your GLJournalEntries Security Class, go into each of the GL40.1-9 screens and add this rule: if(user.isMemberOf('GLJEUpdate') ALL_ACCESS else ALL_INQUIRES This accomplishes several things: It's short, sweet and easy to understand when reading the rule. You can copy/paste the bolded section of the rule above to easily add it to all 9 screens in security. New users must be given the GLJEUpdate Group in order to have update-access (nobody can inadvertently be granted update-access by default). Your inquiry-only user will now have exactly that, inquiry-only. Let us know how it works out! Regards, Dave (303) 773-3535
Thank you so much Dave! I will definately get back to you on how it works out!
Dave,
This worked like a charm!
Thank you so much for your knowledge and for the clear and simple resolution!
Sincerely,