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AP05.1 - Bill of Exchange Accrual Code
Use Bill of Exchange Accrual Code (AP05.1) to define and maintain bill
of exchange accrual codes. Bill of exchange accrual codes are used only by
pay groups that make acceptance accounting general ledger entries (Yes
selected
in the Acceptance Accounting field in AP01.1 (Pay Group)).
A bill of exchange accrual code links a general ledger acceptance account
to a bill of exchange. Bill of exchange accrual codes follow a default
hierarchy
that ultimately assigns the codes to bills of exchange during acceptance in
AP28 (Bill of Exchange Acceptance by Vendor).
Updated Files
ADDRDATA -
APDRFTCDES -
Referenced Files
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
AP05.2 - Invoice Accrual Code
Use Invoice Accrual Code (AP05.2) to define and maintain invoice accrual
codes. An invoice accrual code links a general ledger accrual account to an
invoice.
The accrual account you select for an invoice accrual code is used to
offset general ledger entries made between the payment of an invoice by AP170
(Payment Closing) and the distribution of an invoice by AP175 (Invoice
Distribution
Closing).
Invoice accrual codes follow a system default hierarchy that ultimately
assigns the codes to invoices in AP20 (Invoice Entry).
Updated Files
ADDRDATA -
APACCRCODE -
Referenced Files
APCOMPANY -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
AP05.3 - Distribution Code
Use Distribution Code (AP05.3) to define and maintain distribution codes
for a company. You can use distribution codes in place of entering expense
distribution lines during invoice entry. Distribution codes automatically
default one or more general ledger distribution accounts to an invoice.
You can define distribution code lines with flat amounts, percentages,
or blank amounts (a "shell") to be filled in during invoice entry. When you
use a distribution code that has a percentage defined for each line, any
"extra"
distribution amount caused by rounding is included in the last distribution
line.
If you would like to charge multiple accounting units and accounts,
select Service in he Edit Accounts field and add or modify the account
details.
You must use Percent values (amounts are not allowed when charging multiple
accounting units and accounts) and the total percentage must equal 100
Distribution codes follow a system default hierarchy that ultimately
assigns the codes to invoices in AP20 (Invoice Entry).
**More Information
An asterisk displays next to the Unit button if units information is
defined for a distribution line. An asterisk displays next to the AM button
if asset information is defined for a distribution line.
Updated Files
APDISTCODE -
APDISTHDR -
APUDISTCD -
Referenced Files
AMASSET -
AMLOCATION -
AMLOCDTL -
AMTEMPLATE -
APCOMPANY -
GLINTCO -
POCOMPANY -
POVAGRMTLN -
AP05.4 - Hold Code
Use Hold Code (AP05.4) to define and maintain hold codes for a vendor
group. You assign hold codes to vendors and invoices to prevent invoices from
being scheduled for payment. You can define hold codes for use on vendors,
invoices, or both.
You define hold codes as either permanent or temporary holds. Permanent
hold codes remain assigned until you remove them. Temporary hold codes remain
assigned for one payment cycle and are automatically removed when you run
AP170 (Payment Closing) to close the payment cycle.
Updated Files
APHOLDCODE -
Referenced Files
APHLDINV -
APVENGROUP -
AP05.6 - Authority Code
Use Authority Code (AP05.6) to define and maintain authority codes for
a company that has Yes selected in the Invoice Approval field and No selected
in the Batch Release field in AP00.4 (Company).
An authority code represents a person or department responsible for
approving a registered invoice. You must assign an authority code to a
registered
invoice in AP20 (Invoice Entry) or AP26.1 (Invoice Release) before you can
release the invoice for further processing.
Updated Files
APAUTHOR -
Referenced Files
APAUTHBUY -
APCOMPANY -
POCOMPANY -
AP05.7 - Discount Code
Use Discount Code (AP05.7) to define and maintain discount codes. A
discount code links a general ledger discount account to an invoice.
The discount account you select for a discount code is used to record
invoice discount amounts to a separate general ledger account in AP170
(Payment
Closing).
Discount codes follow a system default hierarchy that ultimately assigns
the codes to invoices in the invoice entry forms (AP20.x).
Updated Files
ADDRDATA -
APDISCCODE -
Referenced Files
APCOMPANY -
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
AP05.8 - Withholding Code
Use Income Withholding Code (AP05.8) to define and maintain income withholding
codes. An income withholding code links an income withholding accrual account
to an invoice. Income withholding codes are used to track reportable income
withholding for vendors.
Updated Files
ADDRDATA -
APWTHCODE -
Referenced Files
GLADDRESS -
GLCHART -
GLSYSTEM -
INSTCTRYCD -
INVOKED Programs
IFAC
ACAC
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFUP
SLSE
SLSU
IFAU
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