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Last Post 11/28/2016 10:24 AM by  Kat V
Buyer messaging
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bnelson
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02/18/2010 9:49 AM
    I need some help in more clearly understanding the order and sequecning of Buyer messaging in lawson. can someone direct me to a resource that will provide the messaging sequence and order that happens in lawson when a PO and invoice do not agree from a pricing perspective.
    John Henley
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    02/18/2010 12:10 PM
    I moved this to the procurement forum; you'll probably get more responses here.
    Thanks for using the LawsonGuru.com forums!
    John
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    11/24/2016 6:47 AM
    I need a step by step process on how to to release Buyer messages both invoice and receiving once properly researched.
    Thanks in advance for any help or direction you can provide.
    Kat V
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    11/28/2016 10:24 AM

    For what it's worth - the steps I have documented are:

    STEPS How to find buyer messages for an invoice

    1.       From the Invoice Search screen, Drill on the invoice number

    2.       Locate the Invoice Messages folder and open it
    a list of all messages for the invoice displays

    3.       Select the Invoice Messages folder

    4.       Locate the open message and note the buyer initials

    5.       Go to MA64 and key in Buyer Code and Vendor

     

     

    MA64 and MA66 Screens

    STEPS How to find Invoice Cost Messages in Lawson


    ·         MA64.1: Buyer, Vendor Number

    ·         MA64.2: Buyer, PO Number

    ·         MA64.3: Buyer, Item

    ·         MA64.8: Vendor, Invoice


    1.       Inquire

    ·         Pricing errors are PO Cost (last column) any other errors are Invoice Message.

    2.       Click Dtl (Detail) to transfer to the MA66 screen and release the invoice for matching

     

    Navigating MA66

    Regardless of which MA66 you go to, the header information remains the same:

    o    Invoice information (Company, Vendor, Assigned Operator, Invoice and PO) all display at the top of the screen

    o    Message details (Date and time Lawson created it, the current status, buyer and Type) display in the message area below.

    Actions and details shown differ between the two MA66 screens:

    o    MA66.2 (Invoice):

    §  Type is always Cost

    §  Actions: Approve, Disapprove, Chargeback the invoice with reason codes, forward to “reassign” it to a different buyer code.

    §  Detail: Invoice Line item compared to PO line Item

    o    MA66.3 (PO Cost):

    §  Types: Cost, Qty, NoRecLin

    §  Actions: Adjust or Accept with reason codes, forward to “reassign” it to a different buyer code.

    §   Detail: Invoice Line item compared to PO or Agreement line item and Receipt line item


     

    STEPS How to release a PO Cost Message – Pay Vendor Price (MA66.3)

    1.       From MA64, click Dtl in the right hand (last) column.

    ·         If the Dtl is in the left (second to last) column, it is a service/reconciliation message

    2.       Fill out the following fields:

    ·         Action: D (Adjust)1

    ·         Amount: Invoice Unit Cost

    ·         Reason Code: VP (Vendor $ is correct)

    3.       From the Special Actions menu, click Change and Release

    1Only use Accept if you encounter an error. Note: this creates a reconciliation message

    STEPS How to release a PO Cost Message – Short Pay Vendor (MA66.3)

    1.       From MA64, click Dtl in the right hand (last) column.

    ·         If the Dtl is in the left (second to last) column, it is a service/reconciliation message

    2.       Fill out the following fields:

    ·         Action: D (Adjust)1

    ·         Amount: PO Unit Cost

    ·         Reason Code: CB (Chargeback, vendor is incorrect and will only be paid PO pricing)

    3.       From the Special Actions menu, click Change and Release
    See screenshot above.

    1Only use Accept if you encounter an error. Note: this creates a reconciliation message

    STEPS How to Work a Reconciliation Invoice Message (MA66.2)

    1.       From MA64, click Dtl in the left (second to last) column.

    ·         If the Dtl is in the right hand (last) column, it is a PO Cost message

    2.       Identify the type of discrepancy.

    3.       Go to PO641 to determine correct action

    ·         If invoice is to be paid “as is”, Approve and release the message.

    ·         If invoice must be “rematched”, email the AP Reconcile team.

    i)         AP must “unmatch” invoice on AP70 and then manually match per buyer instruction on MA60.

    1 For Quantity and NoRecLin messages, it is always best practice to look on PO64 to verify actual received and ordered quantities.  Matching is done in an automated process and the buyer is the first person to physically view and review the match this process made.

    STEPS How to release a Reconciliation Invoice Message for Chargebacks (MA66.2)

    1.       From MA64, click Dtl in the left (second to last) column.

    ·         If the Dtl is in the right hand (last) column, it is a PO Cost message

    2.       Fill out the following action fields:

    ·         Approve: Y

    ·         Reason Code: CB (Chargeback, vendor is incorrect and will only be paid PO pricing)

    3.       From the Special Actions menu, click Change and Release


     

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