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Last Post 05/09/2017 4:44 PM by  Kat V
Closing Old Received Not Matched PO's
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Brian Berenger
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05/08/2017 1:44 PM
    Hello

    We have a bunch of PO's where payments were made on the PO but the lines were not matched. In other words there is no open amount on the PO and the lines are received. Many of these go back years and years and majority are non-stocks or specials (X,N type) Way back I recall someone telling me about having to create a dummy AP credit and match against that or something along those lines (I'm not an AP person, more a WH/PO/IC and technical person). Due to the huge volume that are out there a manual process would be super ugly so hopefully there are some options.

    Any guidance highly appreciated. Thanks in advance!
    Kat V
    Sr Supply Chain System Analyst
    South Broward Hospital District
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    05/09/2017 4:44 PM
    With Lawson v9 there is a function code on the PO Line called Archive that will archive the remaining open to match quantity and remove it from the RNI. We use it all the time for all item types and no issues.

    For single records, go to PO20, use FC V (Archive) on the PO line, click change. Go to PO64. Line should now be closed, Open to Match Qty should be 0)

    To upload map, Company, Procurement Group (a hidden field), PO Number, PO Release, PO Code, Line Number, FC: V (Archive) and upload as change only.
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