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Last Post 06/16/2015 7:34 PM by  Dave Curtis
Pre-Hires/No-Shows
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Patrice Briley
Project Manager
Navicent Health
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06/15/2015 8:41 AM
    Does anyone enter employees into the system prior to their actual started date (future dated hire)?  If so, how do you handle the situations when the employee never shows up for work.  In our situation we enter them into the system but don't count them as ever starting unless they show up for the first day or orientation.  If they are a no-show we need to find a way to remove them or flag them as a no-show so they are never included in our counts as a hire.  Anyone have any creative ways they are handling this type scenario?
    Paula
    Business Analyst
    RPI Consultants
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    06/15/2015 9:19 AM
    Patrice - the system was designed this way because most companies would want to terminate them with an appropriate reason code of no-show and mark them ineligible for rehire. If you are filling in your "First Day Worked" as part of the future hire, you may want to consider leaving this blank and then filling it in when they actually show.

    Hope this helps.
    Peter O
    Systems Analyst
    Independent
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    06/16/2015 9:36 AM
    We use the relationship status codes to determine what state of hire the candidate is in. We perform the "hire" process before they start, then after we have confirmation they showed up, we upload the changes to their relationship status.
    Once this happens, our reports are filtered based on their relationship status to the organization, and then we compute the actual hires from that.
    If they no-call no show on day one, they're termed with a special reason code, then we have metrics as to how many we lose from this type of activity and can show them as ineligible for rehire.

    It adds a little overhead to the process (we're in the process of automating this however), but this way we're able to get all sorts of metrics for our decision support group.

    Thanks,
    Peter
    Shelly Murray
    Manager, Compensation & HRIS
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    06/16/2015 6:35 PM
    We interface our hires/rehires from our applicant tracking system (non-Infor) into an action request with a relationship status of "Pending Hire". If they show up to NEO, they are moved to "Active" on their start date. If they don't show up, we move them to "Never hired".
    Shelly Murray shelly.murray@eamc.org
    Dave Curtis
    HRIS Lead
    University of Maryland Medical System
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    06/16/2015 7:34 PM
    We enter new hires the day they accept their offer so that they can start their on boarding process through our on boarding system. The new hires go into the system as "NH" and this status is excluded for most all things. If they do not start they are entered into a "ZZ" status and that status is excluded from all reports and we do not count them as "real" terms.
    The entire process - from offer, into Lawson, into on boarding, tracking their progress through on boarding and activating them on their first day is automated. If the person does not show for orientation the HR Coordinator enters an action on PA52 which is then sent to the recruiter to validate (just in case their hire date should change) and the hiring manager is also notified.
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