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Employment Status for Leave/FMLA?

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Kristie Starzyk
Veteran Member
Posts: 76
Veteran Member
3/23/2018 8:09 PM

    In our legacy system, we never changed someone's employment status when they went out on a leave.  They stayed full time, part time, etc.  We just put a flag on them that you could easily see that Jane Smith is "On Leave Since 1/1/2018" that was on every screen of their records.  Since we've moved to Lawson, we've noticed that it's not that easy to see if someone is on a leave or not.  We do have a user field built on HR11, but our managers in HR are looking for an easier way to identify if someone is currently on a leave of absence/FMLA. 

    What do all of you do?  Do you change their employment status from full time to full time on leave?  So our full time status code is AF (active full time), so we were thinking about changing the status to FL - full time leave... or something like that.  Does that present any issues with benefits or payroll that you've come across?  I'm thinking as long as we include this status in our employee groups for benefits... and obviously make it a pay, benefits status, there shouldn't be any issues. 

    I just want to pick your brains.  Thank you in advance for your help!

    Mary Porter
    Veteran Member
    Posts: 337
    Veteran Member
    3/23/2018 8:24 PM
      We are going to start using leave status codes (finally). The benefit groups are updated, just have to go through the LP groups to get them included properly in there.
      The status codes all start with L and we have them for personal, military, work comp, FMLA, FMLA/non FMLA illness. I don't know if we will keep all of them but that's what we are starting with. We are also going to be implementing the Kronos Leave Management module, so that will finalize our decision on status codes.
      Margie Gyurisin
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      Posts: 538
      Veteran Member
      3/26/2018 12:36 PM
        We use status codes, similar to Mary's but ours end in L (FL, PL, etc.) so we could easily use a range when creating employee groups for PT, FT employees (f1 to FZ or P1 to PZ)
        yvonne.mccolloch
        Advanced Member
        Posts: 32
        Advanced Member
        3/26/2018 5:51 PM
          We have been using special leave codes for decades (literally). About 8 years ago, I added a user field called "Leave Benefit Status" so that I could maintain any benefits as needed, and include the Lv Ben Status user field as criteria on groups where needed. It helps anyone with access to HR11 know what the person was prior. In healthcare, we have more than just basic full-time and part-time, so the FTE doesn't tell the whole story. And I don't have the time to create a separate leave code for each reason and for each possible status. If that doesn't make sense, let me know.
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