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Last Post 01/18/2018 11:08 AM by  Colleen Bertagnolli
Passing Hours Only to GL from Payroll
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RBH
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01/17/2018 4:29 PM

    Hi -

    I'm so out of my league here as I'm asking about stuff related to Payroll and GL, but I'm looking for ideas.  So, here goes.

    We are a healthcare organization and we have Travelers (non-employee temporary staff who work for a couple months) who clock through Kronos, just like regular employees.  Currently, that data is pulled from Kronos and given to Finance where they reconcile hours to invoices.  What we're wanting to move to is to have them continue to clock in Kronos and then pull their hours/time records into S3 along with regular employees - and then pass hours only to GL, allowing their hours to show on departmental operating reports.  We will still process regular employees to get wages (ROP x time records).  But, the Travelers will have a ROP of $0.01, as it's a required field, but that's a bogus ROP and we don't actually want a wage to calculate, as we don't want any wages/expenses associated with them.

    Can that happen that way?

    I'm told that the payroll process requires some type of check to be cut (doesn't have to be physical check, but the gross to net has to be done)...and if there are only hours and no wages, it will error out the entire payroll.  The $0.01 ROP could calculate with the hours, but we don't want that to cost anywhere as it's not really wages, if that makes sense.

    Has anyone every tracked hours only in Kronos, passed to S3 Payroll, and then to GL?  If so, how?

    I look forward to hearing from someone with all the answers!!  I'm pretty clueless at this point. 

    Thanks much.

    Ruth Holladay

    Colleen Bertagnolli
    Payroll Supervisor
    Exeter Hospital
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    01/18/2018 11:08 AM

    Does it need to go into payroll first?  What about a Kronos genie for just the travelers  - download into excel and then finance could upload to their GL?

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