Unpaid TIme Pay Code

Sort:
You are not authorized to post a reply.
Author
Messages
Jodi Kruesel
Veteran Member
Posts: 75
Veteran Member

    We use PR134 to load standard hours for employees.  We currently manually code any exception time and are in the process of moving to Employee/Manager Web Time Entry.  We currently code unpaid time to a specific pay code as negative hours so that the pay is reduces.  How do others manage unpaid time?  Do you use a positive hours pay code or negative?  I have heard of companies that do both and with the transition to self-service time entry I would like to explore the options for using a pay code that will allow the entry of positive hours rather than negative.

     

    Any responses would be appreciated!!

    ridjayc
    Veteran Member
    Posts: 191
    Veteran Member
      We use negative here.
      Jodi Kruesel
      Veteran Member
      Posts: 75
      Veteran Member

        Jay - Do you also use time entry and if so, how do you get your employees to enter the hours as negative?  Or do you edit for that after loading the time cards via HS535 and PR530 and then manually intervene?

         

        ridjayc
        Veteran Member
        Posts: 191
        Veteran Member

          We use Time and Expense(Also called PSA or T&E) for time entry. It is a Lawson product. I am not that familiar with how the Time Entry, seperate from Time and Expense really does things in Lawson. It does seem unusual to me that they would show taking vacation as a negative number. I say we use negative here because I know that table PRTIME has negative numbers in it when people take time off. Are users on the front end are not exposed to that.

          Time and Expense has an interface into Lawson. However are payroll department is very picky about things so they extract the data, do some adjustments and the put it into Lawson. We do not allow emloyees entering negative numbers because any adjustments are actually done by payroll. By adjustments I mean employees saying, "hey I didn't take vacation two weeks ago can you please back that out?" We have special rules setup in Time and Expense and one of them validates that negative numbers are not put in by regular users. I believe that without the custom rules Time and Expense would allow an employee to 'back-out' a vaction etc. You may have this issue in TimeEntry.

          I do wonder if you are doing self service and it is coded like the Employee Self Service screens then you might be able to do some custom code to hide the negative numbers on the front end and make things look clean for employees.
          k-rock
          Veteran Member
          Posts: 142
          Veteran Member
            In a previous job we actually switched to using a pay code that recorded the full hours at $0.00 because loading zero hours at full pay was causing problems with FTE calculations and benefit eligibility. It makes it easier for managers to verify time entry if each full-time employee has 40 hours each week instead of trying to keep track of all of the unpaid hours.
            Carolyn Lee
            Veteran Member
            Posts: 53
            Veteran Member
              we enter as positive time. the paycode is set up as hours only in PR20.4. then create the offset rule in PR28 to an employee group (ie. "Exempt" which is attached to all exempt employees) then use PR128 to create the offset record during the PR process. We do the same for any sort of leave paycodes, paid or not.
              Jodi Kruesel
              Veteran Member
              Posts: 75
              Veteran Member

                Do each of you use HS535 to extract your time records and if so, do you have the Delete parameter set to a Y or N?  It is my understanding that if the Delete is set to Y, employees and supervisors can not view or report on historical time records.

                You are not authorized to post a reply.