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Last Post 03/01/2017 11:30 AM by  Srini Rao
Invoice Approval
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Srini Rao
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01/26/2017 10:04 AM

    Hello - We are trying to implement the Invoice Approval process using the IPA. We have Req approval and it works great. Invoice approval is little different, i'm trying to understand the process. Any one can suggest me any KB article or provide me some insights for Invoice approvals. 

     

     

    David Williams
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    01/26/2017 10:29 AM
    Invoice approvals generally follow a different approval path than requisition approvals, but that's based upon your company.
    Invoices are approved following a financial responsibility path and will have different dollar level thresholds. Many clients auto-approve (within IPA) invoices that are tied to PO's since they have already been approved as requisitions.
    David Williams
    Srini Rao
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    01/26/2017 10:43 AM
    Thanks David.

    Even we are planning to do the same, we will be using the approval flow non-PO invoices. Some question like, If invoice is rejected where it goes? how does the process restarts?
    David Williams
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    01/26/2017 10:52 AM
    Once you enable the standard invoice approval Service, all invoices are routed to IPA so you will need to build the auto-approve feature for PO invoices into the flow. If you reject an invoice, I suggest you delete it on AP20 instead of marking it disapproved on AP32 - that way you don't have to deal with invoice records out there that can't be processed.
    David Williams
    Srini Rao
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    01/26/2017 11:36 AM
    David - Agreed. Once it gets delete from Ap20, do they need to re-create/enter the invoice?
    David Williams
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    01/26/2017 11:46 AM
    Yes
    David Williams
    Srini Rao
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    02/06/2017 2:48 PM
    Hello - I created a simple flow to start, I can fire the flow from WFWK but it's not getting fired when I release the invoice. I did changed the approval required flag to Y on Ap00.4. Any help is appreciated.

    JimY
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    02/07/2017 6:59 AM
    Don't you need to set it up as a service? There is a service called Invoice Approval. You need to tie your flow to that service and then enable it.
    JimY
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    02/07/2017 7:02 AM
    Here is what I found in the documentation.

    Invoice Approval
    This trigger creates a work unit when an invoice for payment is released. For example, on Batch Control(AP25), Invoice Release (AP26), Batch Release (AP125), Mass Invoice Release (AP126), ReconciliationQueue (MA60), Review Invoice Message (MA66), Auto Matching (MA126), Invoice Interface (MA540),Invoice Line Detail - Purchase Order (MA43), Basic Invoice (AP20).
    Inv Approval
    Service
    Invoice Approval
    Service name
    Accounts Payable (AP)
    System
    Company, Process Level
    Criteria
    Authority Code
    Work Category
    Data string = [authority code]
    On Basic Invoice (AP20), values must be enteredin the Authority Code and Voucher fields. The
    PrerequisitesWorkflow field on the Options page of Company(AP00.4) must be set to Yes. In addition, approvalmust be defined on Company Approval (AP00.6)or Vendor Approval (AP10.7). Company Approval(AP00.6) can be accessed on Company (AP00.4),and Vendor Approval (AP10.7) can be accessedon Vendor (AP10.1).
    Releasing an invoice for payment on BatchControl (AP25), Invoice Release (AP26), Batch
    Initiating eventRelease (AP125), Mass Invoice Release (AP126),Reconciliation Queue (MA60), Review InvoiceMessage (MA66), Auto Matching (MA126),Invoice Interface (MA540), Invoice Line Detail -Purchase Order (MA43), Basic Invoice (AP20).
    Srini Rao
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    02/07/2017 7:10 AM
    Jimmy - I was missing the AP00.6 setup. Let me try now.
    Srini Rao
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    03/01/2017 11:30 AM
    Thanks, Guys. Finally, approval flow is working and I'm on my last piece.

    When Approver rejects the invoice, we like to send it to AP30 after they finish the maintenance, we like to re-send it for approval. How do we do it?

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