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Last Post 05/10/2016 9:06 AM by  Onyi2000
Month End Process
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Dennis
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Indiana University Health
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05/01/2014 10:19 AM
    I'm at a large system of hospitals in North Texas.  Does anyone have a step by step month end process for Supply Chain that they would be willing to share?
    JonA
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    05/02/2014 8:55 AM
    Here's our procedure...
    Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
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    Kat V
    Sr Supply Chain System Analyst
    South Broward Hospital District
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    05/02/2014 9:53 AM
    I am not permitted to attach files to websites by my firewall.  But yes, I can share our month end setups in a Word doc - kvila@mhs.net

    The Month End Close steps are:
    AP closes. No invoices are keyed in until procurement closes.
    1. PO135 in update mode.
    2. PO199
    3. Release all IC documents.  (We usually do this overlapping with the steps above)
    -- IC25 - release everything it will let me release
    -- IC222 - report on anything that did not release. Send to the inventory directors.
    -- Delete remaining unreleased documents.
    4. IC130
    5. IC190
    6. IC199
    We also run an IC234 and save it and the PO135 report in a network folder for the GL folks.

    The job parameters are print screened in the word doc along with some other monthly housekeeping items.

    Bev Edwards
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    Hilsmier Consulting, LLC
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    05/02/2014 10:11 AM
    Here is what we follow:
    1. IC222 to see unreleased docs.
    2. IC24 - Release docs or delete them.
    3. Run IC222 again.
    4. PO190 - To Date parm is Month you are closing.
    5. IC130 - Post Through Date - Month you are closing,
    6. PO135 - Recieved, Not Invoiced report. GL Posting Period - Period you are closing.
    7. PO199 - Period - Period you are closing, Year - C, Allow Unreleased PO Reciepts - Y, RNI Update Required - Y.
    8. IC190 - (if last period of FY, enter all period end dates for the next FY)
    9. IC199 - Closes the subsystem period.
    10. Notify AP that IC Period 'x' is now closed and provide PO135 report. Save to network.




    Bev Edwards
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    05/02/2014 10:14 AM
    One more piece...
    11. Run IC234 to obtain inventory valuation for our Distribution dept. Send report and save to network.
    12. Run PO134 to cath any receipts that havent been printed.
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