PO136

Hey Bev ~

We run the PO136 as part of month end close. We run it in nonupdate mode throughout the year and update mode at year end close.

When an invoice is posted to a PO that doesn't yet have a receipt, the dollars go into Matched not received as a temporary holding place. (MNR will also stop you from decreasing the quantity on the PO, btw). A receipt that comes in before the PO136 is run captures that transaction and completes the match.

When the report is run, the dollars move to the final Matched not Received account. If a receipt is received after that point, it can cause odd things to happen. On PO136, you can set the days without activity (cut off days). We have that set at 30, so the report will only look at POs that have had zero activity for 30 days, that have an invoice and no receipt. It's usually a pretty short report.

Inventory Posting: you are telling it what account to post the amount to. Inventory Receipt archival vs Match Write Off.
Non Inventory Posting: Select Archive to close the PO Line Only and not create any journal entries. Select Write Off to post the amount to the Match Write Off Account.

Our setup is:
CutOff Days: 30
Sort Option: D
Update Option: N (Y at Year End Close)
Inventory Posting: W
Non-Inventory Posting: A

I can't tell you exactly why we've chosen Writeoff vs Archive except that we had a consultant in several years ago who explained it all to us as part of larger RNI consultation. At the time, it made sense, but I've slept since then.

~ Michelle

Thanks Michelle! Your information and feedback is ALWAYS helpful!

Bev