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RQC and change orders

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lars
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Posts: 54
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11/6/2014 2:38 PM

    In the public sector there are a LOT of change orders to PO20's and PO25.7 Service Agreements.

    Currently, paperwork is issued for change orders.

    90% of the time,the change order is to add or subtract money to a Service line

    How do others use RQC for change orders?

    Do requesters enter the new dollars, and does the buyers add a new line for the increased funding, do buyers add a new line for the increased funding, then cancel the new line and add or subtract the dollar amount to the exisiting PO line in PO20 or PO25.7?

     

    thanks

     

     

     

    JonA
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    Posts: 1162
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    11/6/2014 4:50 PM
      Requesters will enter the additional amount in RQC and it goes through approvals as usual. They'll usually enter a description of "add to PO...". The buyer adds to the existing line in most cases unless the line is fully invoiced and closed. I don't think the buyers are notified about lowering the cost on a service line- we don't use PO25.7, we just enter the service on a PO. But I do have a report that they can run to see the remaining amount on service lines. I'll run this myself from time to time and close out old service lines.
      Jon Athey - Sr. Supply Chain Analyst - Materials Management - MyMichigan Health
      lars
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      Posts: 54
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      11/7/2014 1:58 PM

        Do your buyers bring up  the RQC in PO23? Do they then add a new PO line to the existing PO20, then take that that amount, add it to the line that needs the increase, then delete the "new line"?

         

        JonA
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        Posts: 1162
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        11/7/2014 3:31 PM
          I was incorrect. I just talked to our capital buyer and another buyer and they said they just add the change order amount as an additional line to the PO.
          Jon Athey - Sr. Supply Chain Analyst - Materials Management - MyMichigan Health
          lars
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          Posts: 54
          Veteran Member
          11/7/2014 3:59 PM
            thanks.
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