|
|
AC10.1 - Activity
Use Activity (AC10.1) to define and maintain activities. Activities
identify the actual tasks being performed for the activity group or overall
project defined in Activity Group (AC00.1). Activities are project related
and typically identify project phases, tasks, or funding sources.
You must define an activity before you can define activity budgets and
process transactions.
- Use the Main page to define activity parameters. Use the POP
button to set up period of performance date tolerances for the activity on
Activity Period of Performance (AC10.6).
- Use the Levels page to define an activity type and location
within the activity structure.
- Use the Award page to define award information used with the
Lawson Grant Management application.
- Use the Defaults page to define asset default location and
division. (If the Asset Edit is Yes on for the Activity Group, these fields
are required.)
- Use the Budget Overrides page to define budget editing at
the activity level that overrides the default activity group budget edits.
Activity level budget edits can be defined for posting activities only.
Updated Files
ACACTIVITY -
ACACTMXVAL -
ACACTREL -
ACACTSEG -
ACADDASSGN -
ACAMCODE -
ACASNROLE -
ACASSIGN -
ACAUDIT -
ACBILL -
ACBILLX -
ACBLACTV -
ACBRDNDTL -
ACCEILING -
ACCEILINGX -
ACCNTRACCT -
ACCNTRACT -
ACCNTRACTX -
ACCTRCATG -
ACCTRCATGX -
ACGLACCT -
ACHISTORY -
ACMILESTN -
ACMILESTNX -
ACMONITOR -
ACOVERRIDE -
ACPERCCMPL -
ACPERCMPLX -
ACPRDPERF -
ACRESHIST -
ADDRDATA -
AMDIVISION -
AMLOCATION -
AMTAXAUTH -
GMAWARD -
GMCOSTSHR -
GMLABDISTX -
GMPGMINC -
GMPROTOCOL -
GMRETDISTX -
IFMONITOR -
MXELEMENT -
MXLISTHDR -
MXOBJCAT -
SUBCKPOINT -
Referenced Files
ACACCTCAT -
ACACCTCATX -
ACACTCOPY -
ACACTGRP -
ACADDASSGN -
ACAMCODE -
ACASNROLE -
ACASSIGN -
ACBLMAST -
ACBRDNDTL -
ACBUDDTL -
ACBUDHDR -
ACCATRANS -
ACCATSUMX -
ACCHGORDER -
ACCHGORDX -
ACCNTRACCT -
ACCOMMIT -
ACCTRCATG -
ACCTRCATGX -
ACGLACCT -
ACHISTDTL -
ACIFACTV -
ACMASTER -
ACMILESTN -
ACMILESTNX -
ACOVERRIDE -
ACPERCCMPL -
ACPERCMPLX -
ACPRDPERF -
ACRESHIST -
ACSTATUS -
ACTOTBAL -
ACTRANS -
ACWBSCODE -
AMASSET -
GLADDRESS -
GLCHART -
GLSYSTEM -
GMDELIV -
GMLABDISTX -
GMPGMINC -
GMPROTOCOL -
GMRETDISTX -
GMSALCAP -
INSTCTRYCD -
MXLISTMBR -
WFSETUP -
AC10.2 - Location Assignment
Use Location Assignment (AC10.2) to assign an address code to an activity.
An address code contains address and communication information for the
activity.
For example, you can identify where the activity is being performed
and the contact information for the person responsible for the activity.
Address codes are defined in AC10.4 (Address Code).
Updated Files
ACADDASSGN -
Referenced Files
ACACTIVITY -
ACADDRESS -
AC10.3 - Activity Asset
Use Activity Asset (AC10.3) to define and maintain the parameters used
to capitalize activity costs in the Lawson Asset Management application. This
process is referred to as capitalization. You can capitalize accumulated
activity
costs to one asset or multiple assets.
NOTE You can only use AC10.3 if you use both Project Accounting and Asset
Management.
**More Information
Consider the following when setting up activities to be capitalized:
- Define activity asset information on AC10.3. Parameters can
be defined for a posting activity and detail account category, or for all
detail account categories associated with a posting activity.
- Account categories containing costs you want to capitalize
must be flagged to allow capitalization by setting the Cap field to Y on
Account
Category Structure Detail (AC08.3), or on Override Account Categories
(AC06.1).
- The activity status must allow capitalization. Use Status
(AC02.1) and select the Cap field. Then assign that status on Activity
(AC10.1).
You can use combine codes to create one asset from multiple activities
and account categories. Assign the same combine code, asset template, asset
description, tag, hold code, and asset group.
If you use activities to accumulate repair or maintenance costs on existing
assets, you can use the Repair tab to track those costs with the asset in
Asset Management. The costs do not add to the asset's value, and are tracked
only as information.
Updated Files
ACAMCODE -
ACHISTORY -
AMASSETINV -
AMDIVISION -
AMLOCATION -
AMTAXAUTH -
MXLISTHDR -
Referenced Files
ACACCTCAT -
ACACCTCATX -
ACACTGRP -
ACACTIVITY -
ACCATSUMX -
ACGLCODE -
AMASSET -
AMCONTROL -
AMTEMPLATE -
AC10.4 - Location
Use Location (AC10.4) to define an address code. An address code contains
address and communication information for the lacation associated with an
activity. You assign an address code to any activity on Location Assignment
(AC10.2).
Updated Files
ACADDRESS -
Referenced Files
None.
AC10.5 - Mass Activity Move
Use Mass Activity Move (AC10.5) to move a summary or detail activity
to a new activity group.
Use the following guidelines when reorganizing an activity structure:
- summary activities cannot be changed to posting activities
and posting activities cannot be changed to summary activities
- the level address for an activity must be unique within an
activity group; multiple activities cannot share the same address within an
activity group
- if you move a summary level activity, all posting activities
associated with the summary activity are also moved
Moving an activity requires you run Level Reorganization (AC120) to
complete the update. Until you run this program, the changes you made on
AC10.1
or AC10.5 are considered pending.
If billing has occurred for any of the activities being moved, you must
run Billing and Revenue Backout (BR140) to update existing billing and revenue
history files before running Level Reorganization (AC120). Billing and Revenue
Backout updates billing and revenue records with your activity structure
changes.
IMPORTANT If you use Mass Activity Move (AC10.5), the system will
automatically
assign variable level addresses and will not preserve any smart numbering
scheme you are using.
Updated Files
ACACTIVITY -
ACAUDIT -
ACMONITOR -
IFMONITOR -
MXELEMENT -
SUBCKPOINT -
Referenced Files
ACACTGRP -
ACBILL -
ACBILLX -
ACCHGORDER -
ACCHGORDX -
ACCNTRACT -
ACCNTRACTX -
ACIFACTV -
AC10.6 - Activity Period of Performance
Use Activity Period of Performance (AC10.6) to set up date tolerances
for an activity group or activity. You can set up date tolerances for each
system code for which transactions are allowed outside the activity's normal
date range.
Date ranges are assigned to an activity group or activity, and specify
the time period during which the activities in the activity group are valid.
However, you might incur setup costs for an activity before the activity
actually
begins. Similarly, you might need to enter transactions for a project after
the project has been completed. Use Activity Period of Performance (AC10.6)
establish date tolerances during which you can enter activity transactions
outside of the date range.
Like date ranges, periods of performance can be assigned at either the
activity group or activity level. Periods of performance are managed by system
code for the activity or activity group so you can restrict the applications
for which transactions can be entered during the period of performance. For
example, you might allow transactions for Requisitions (RQ), but for no
others.
**More Information
Use the Begin Days and End Days fields to enter the number of days before
or after the activity date range that transactions are allowed. The number
of Begin Days is subtracted from the activity or activity group's Date Range,
while the End Days is added to the end of an activity or activity group's
Date Range. If left blank, the Date fields are automatically updated based
on the number you enter in Begin Days or End Days. If you enter a Date along
with a Begin Days or End Days value, the Begin Days or End Days will override
the Date entry.
The POP Template field allows you to select a date tolerance template
that has been defined for a system code on Period of Performance Template
(AC10.7).
Updated Files
ACACTIVITY -
ACPRDPERF -
Referenced Files
ACACTGRP -
ACCALX -
ACCOMMIT -
ACPOPTMPX -
ACTRANS -
SYSTEMCODE -
AC10.7 - Period of Performance Template
Use Period of Performance Template (AC10.7) to create period of performance
templates for system codes. The template specifies the Begin Days and End
Days to use for the system code. The number of Begin Days is subtracted from
the activity or activity group's Date Range, while the End Days is added to
the activity or activity group's Date Range.
You can use a period of performance template to easily define similar
date tolerances for multiple activity groups or activities. After creating
a period of performance template on Period of Performance Template (AC10.7),
you can assign it to an activity group or activity rather than having to
specify
the number of Begin Days and End Days.
Updated Files
ACPOPTMP -
ACPOPTMPX -
Referenced Files
SYSTEMCODE -
INVOKED Programs
IFAC
ACAC
ACTA
API4
IFCU
IFOB
IFSG
IFLU
IFUP
SLSE
SLSU
IFAU
IFIM
Calling Programs
AC19
AC56
AC560
|
