|
|
AP30.1 - Invoice Maintenance
Use Invoice Maintenance (AP30.1) to maintain released invoices. Only
invoices that have not been paid display on this form.
If an invoice is not in balance, an out-of-balance indicator displays
in the "OB" field. The type of indicator displayed is determined by the type
of out-of-balance condition that exists.
"D" (Distributions) displays if the total invoice distribution amount
does not equal the invoice amount.
"P" (Payments) displays if the total payment amount scheduled for the
invoice does not equal the total invoice amount.
"T" (Tax) displays if the total invoice tax distribution amount does
not equal the invoice tax amount.
**Troubleshooting
An asterisk (*) displays if more than one out-of-balance condition exists.
Use Distribution Adjustments (AP30.2) to correct distribution errors. Use
Payment Schedule Adjustment (AP30.3) to correct an invoice payment schedule.
To select an invoice for transfer to another form, select the "X" (Select)
line action and transfer to another form.
Updated Files
APAUDIT -
APDISTRIB -
APHLDINV -
APINUSRFLD -
APINVOICE -
APMONITOR -
APPAYMENT -
APVENBAL -
INSTDETAIL -
INSTHEADER -
INSTNBR -
Referenced Files
APACCRCODE -
APCOMMENTS -
APCOMPANY -
APPAYGROUP -
APPROCLEV -
APUSRFLDEF -
APVENCLASS -
APVENGROUP -
APVENLOC -
APVENMAST -
FOBCODE -
GLSYSTEM -
ICLOCATION -
INSTATPROC -
INSTCTRYCD -
INSTNOTC -
INSTPORTS -
INSTREGN -
MACOMPANY -
MAINVHAND -
PODOCREF -
PROCUREGRP -
PURCHORDER -
TXCOMPANY -
AP30.2 - Distribution Adjustments
Use Distribution Adjustments (AP30.2) to add, change, delete, or reverse
distributions for a released invoice. If an invoice is cancelled, the related
purchase order is updated. If an invoice has been reversed on MA75, it will
not be displayed on AP30.2.
The total distribution amount must equal the invoice amount, and the
total tax distribution amount must equal the total tax amount before the
distributions
can be processed by Invoice Distribution Closing (AP175). When adjustments
are made to distributions that have already been posted on AP175, the
adjustment
is tracked for Grant Management federal reporting.
Click Cmt to attach comments to any distribution line. If comments exist,
the Comment button indicates that comments exist. A 'T' in the Tax Ind field
indicates that tax distributions are linked to the corresponding distribution
line. Click Tax to view linked tax distributions for that goods line.
**Processing Effect
Upon modification or creation of a distribution record, if your Accounts
Payable application is set up to check payment status on invoices, an Accounts
Payable API is used to call a Project Accounting API to check if activity
requires
payment information.
**Troubleshooting
If a distribution is in Pending status, you cannot change the distribution.
To make a change, you can reject the distribution on AP36.2 and then return
to AP30.2 to make the change.
Updated Files
ACAMCODE -
ACCOMMIT -
ACCOMMITX -
ACTRANS -
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTEMPLT -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMINTER -
AMLOCATION -
AMPOASTDTL -
AMPOASTHDR -
AMPODFLTS -
AMPUHIS -
AMRPRINTER -
AMSEGBLOCK -
AMTAXAUTH -
AMTEMPLATE -
AMTRANS -
AMTRANSUMM -
APAPPROVAL -
APASTDTL -
APAUDIT -
APCOMMENTS -
APCONTACT -
APCPYVND -
APDISTRIB -
APDSUSRFLD -
APHLDINV -
APINVOICE -
APMONITOR -
APUAVAL -
APVENADDR -
APVENBAL -
APVENCERT -
APVENGROUP -
APVENLOC -
APVENMAST -
APVENPAY -
CBBANKINST -
CBCASHCODE -
CUSTDESC -
GLCOMMIT -
GLCOMMITX -
ICLOCATION -
INSTDETAIL -
INSTHEADER -
INSTNBR -
MAAOCDTL -
MAINVDTL -
MAMAAHIST -
MAMADHIST -
MAPOOLCNT -
MMDIST -
MMUAVAL -
MXLISTHDR -
MXLISTMBR -
POVENDLOC -
POVENDOR -
RJBRIDGE -
RJCONTROL -
RJSCHEDULE -
SYSTEMCODE -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
TXTAXTRAN -
Referenced Files
ACACCTCAT -
ACACCTCATX -
ACACTGRP -
ACACTIVITY -
ACBRDNTRAN -
ACBUDHDR -
ACCAL -
ACCALX -
ACCATGRP -
ACCATGRPX -
ACCATSUM -
ACCATSUMX -
ACCNTRACT -
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMTABLEPCT -
AMTABLETAX -
AMTYPALLOC -
AMTYPALLOX -
AMUOPPDS -
APACCRCODE -
APAPPROVAL -
APAUTHOR -
APCOMMENTS -
APCOMPANY -
APCONTACT -
APCPYVND -
APDISCCODE -
APDISTHDR -
APHLDINV -
APHOLDCODE -
APINCCODE -
APPAYGROUP -
APPAYMENT -
APPROCGRP -
APPROCLEV -
APUSRFLDEF -
APVENBAL -
APVENCERT -
APVENCLASS -
APVENLOC -
APVNMXVAL -
ARCUSTGRP -
CBCHECK -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
EEADVANCE -
EEAPPROVAL -
EEEXPENSE -
FBDETAIL -
FBFUNDAMT -
FBFUNDDTL -
FBHEADER -
GLADDRESS -
GLAMOUNTS -
GLCGCPY -
GLCHART -
GLCHARTDTL -
GLCHARTSUM -
GLCODES -
GLINTCO -
GLMASTER -
GLNAMES -
GLSRCCODE -
GLSYSTEM -
GLTRANS -
GLZONE -
INSTCMDTY -
INSTCTRYCD -
INSTREGN -
LMLEASE -
LMLEASESEG -
MACOMPANY -
MAINVHAND -
MAMATCHTBL -
MAMSGTOL -
MAMTCHRULE -
MAPOINV -
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
POAOCDTL -
POAOCMAST -
PODOCREF -
POITEMVEN -
POLINE -
PORECLINE -
POVAGRMTHD -
POVENDLOC -
PROCUREGRP -
PURCHORDER -
REQLINE -
TXTAXRATE -
WFSETUP -
AP30.3 - Payment Schedule Adjustment
Use Payment Schedule Adjustment (AP30.3) to define and maintain a payment
schedule for a released invoice. You can add new payments or maintain
existing,
open or scheduled payments for an invoice. If you paid part of the invoice
amount, you can maintain the remaining open payments.
Updated Files
APAUDIT -
APHLDINV -
APINVOICE -
APMONITOR -
APPAYMENT -
CBBANKINST -
CBCASHCODE -
CBCPYCASH -
Referenced Files
APCOMMENTS -
APCOMPANY -
APCPYVND -
APDISCCODE -
APPAYGROUP -
APPROCLEV -
APVENCLASS -
APVENGROUP -
APVENLOC -
APVENMAST -
CBCASHFORM -
CBDRFTFORM -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
GLSYSTEM -
AP30.4 - Invoice Cancel
Use Invoice Cancel (AP30.4) to cancel a released invoice. You might
need to cancel a released invoice if the invoice number, type, date, amount,
or currency is incorrect. Any invoice that has been reversed on MA75 is not
displayed on AP30.4. You can re-enter canceled invoices on Invoice Entry
(AP20)
using the same invoice number, if needed. The invoice you are canceling cannot
have any payments made against it.
If an invoice is not in balance, an out-of-balance indicator displays
in the "OB" field. The type of indicator displayed is determined by the type
of out-of-balance condition that exists.
"D" (Distributions) displays if the total invoice distribution amount
does not equal the invoice amount.
"P" (Payments) displays if the total payment amount scheduled for the
invoice does not equal the total invoice amount.
"T" (Tax) displays if the total invoice tax distribution amount does
not equal the invoice tax amount.
An asterisk (*) displays if more than one out-of-balance condition exists.
If active comments exist for an invoice, an asterisk displays in the
"C" field.
**Troubleshooting
Use Distribution Adjustments (AP30.2) to correct distribution errors.
Use Payment Schedule Adjustment (AP30.3) to correct an invoice payment
schedule.
To select an invoice for transfer to another form, select the "X" (Select)
line action and transfer to another form.
If the invoice has been processed by Payment Closing (AP170), you must
void the payment in Cash Management and run Invoice Reinstatement
(AP190) to reinstate the invoice before you can cancel it.
If the invoice has been processed by Invoice Distribution Closing (AP175),
the application uses the cancel date you define to post reversing entries
to the expense and liability accounts in the general ledger the next time
you run AP175. The application creates reversing entries only if the invoice
was posted before the cancellation. If the invoice was not posted, the
application
does not make entries to the general ledger.
NOTE The cancellation process does not delete the invoice. Canceled
invoices display on Invoice Search by Vendor, Invoice (AP90), Vendor Invoices
(AP92), and Invoice Distributions (AP95).
Updated Files
ACAMCODE -
ACCOMMIT -
ACCOMMITX -
ACTRANS -
ADDRDATA -
AMACCOUNT -
AMACCTGRP -
AMASSET -
AMASSETADJ -
AMASSETDSP -
AMASSETGRP -
AMASSETTRF -
AMASTBKADJ -
AMASTBKDSP -
AMASTBKTRF -
AMASTBOOK -
AMASTITADJ -
AMASTITDSP -
AMASTITEM -
AMASTITTRF -
AMASTMXVAL -
AMASTRECAP -
AMASTRPAIR -
AMASTTYPE -
AMAUGROUP -
AMBKHIST -
AMBKHISTX -
AMBKTEMPLT -
AMBKTRANS -
AMCALENDAR -
AMCLASSDEP -
AMCONTROL -
AMCTLTRANS -
AMDIVISION -
AMINTER -
AMLOCATION -
AMPOASTDTL -
AMPOASTHDR -
AMPODFLTS -
AMPUHIS -
AMRPRINTER -
AMSEGBLOCK -
AMTAXAUTH -
AMTEMPLATE -
AMTRANS -
AMTRANSUMM -
APAPPROVAL -
APASTDTL -
APAUDIT -
APCOMMENTS -
APCONTACT -
APCPYVND -
APCRMEMO -
APDISTRIB -
APDSUSRFLD -
APHLDINV -
APINVOICE -
APMONITOR -
APPAYMENT -
APUAVAL -
APVENADDR -
APVENBAL -
APVENCERT -
APVENGROUP -
APVENLOC -
APVENMAST -
APVENPAY -
BUYER -
CBBANKINST -
CBCASHCODE -
COCOMP -
COLINE -
COSGBLK -
CUSTDESC -
CXCOMPANY -
CXCPIUAVAL -
CXITEMHIST -
CXPREFITEM -
EEADVANCE -
EEDISTRIB -
EEMATCHING -
EEUAVAL -
GLCOMMIT -
GLCOMMITX -
HCPATCHRG -
HCPATVISIT -
ICCOMPANY -
ICHISTORY -
ICLOCATION -
ICLOT -
ICRECEIPTS -
ICTRANS -
ICTRANSDTL -
INSTDETAIL -
INSTHEADER -
INSTNBR -
ITEMLOC -
ITSERIAL -
LMDISTRIB -
LMINTEREST -
LMINVOICE -
LMPAYDTL -
LMTRANS -
MAAOCDTL -
MAAOIHIST -
MAINVDTL -
MAINVMSG -
MAMAAHIST -
MAMADHIST -
MAPOINV -
MAPOOLCNT -
MMDIST -
MMUAVAL -
MXLISTHDR -
MXLISTMBR -
POAGMTPRIC -
POAOCDTL -
POAOCMAST -
POAOCSPRD -
POAUDIT -
POCODE -
POCOMPANY -
POHDROUT -
POHDRPVT -
POINTAOC -
POINTERFAC -
POLINE -
POLINEOUT -
POLINEPVT -
POLINESRC -
POMESSAGE -
POPCRUF -
POPLIUF -
POPSPHIST -
PORECEIVE -
PORECLINE -
PORETURNHD -
PORETURNLN -
POREVISION -
POTRACK -
POTRANSDTL -
POVAGRMTHD -
POVAGRMTLN -
POVENDLOC -
POVENDOR -
PURCHORDER -
RECAOCDTL -
REQHEADER -
REQLINE -
RJBRIDGE -
RJCONTROL -
RJSCHEDULE -
ROUTEDOC -
ROUTEHDR -
ROUTESTOP -
RQTRANS -
SOHDETAIL -
SYSTEMCODE -
TERMS -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
TXTAXTRAN -
WHDEMAND -
WHDEMNDHDR -
Referenced Files
ACACCTCAT -
ACACTGRP -
ACACTIVITY -
ACBRDNTRAN -
ACCAL -
ACCALX -
ACCATSUMX -
ACCNTRACT -
AMASSETDSP -
AMASSETTRF -
AMASTBKDSP -
AMASTBKTRF -
AMASTITDSP -
AMASTITTRF -
AMASTMXVAL -
AMASTRPAIR -
AMBOOK -
AMCOMPUTE -
AMLOCDTL -
AMMETHOD -
AMPUCODE -
AMTABLEPCT -
AMTABLETAX -
AMTYPALLOC -
AMTYPALLOX -
AMUOPPDS -
APACCRCODE -
APAPIHIST -
APAPPROVAL -
APAUTHOR -
APCOMMENTS -
APCOMPANY -
APCONTACT -
APCPYVND -
APDISCCODE -
APDISTHDR -
APHLDINV -
APHOLDCODE -
APINCCODE -
APPAYGROUP -
APPROCGRP -
APPROCLEV -
APUSRFLDEF -
APVENCERT -
APVENCLASS -
APVENLOC -
APVNMXVAL -
ARCOMP -
ARCUSTGRP -
ARCUSTOMER -
BUYCLASS -
BUYCMPLOC -
BUYVENPF -
CBCHECK -
CBUSER -
CBUSRCLASS -
COMPONENT -
CUACCT -
CUCODES -
CUCONV -
CURELAT -
CUSTORDER -
CXBURDEN -
CXCASEPREF -
CXPTMPITEM -
EEAPPROVAL -
EEEXPENSE -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCODES -
GLINTCO -
GLNAMES -
GLSYSTEM -
HCCHRGITEM -
ICBIN -
ICCATEGORY -
ICCOUT -
ICFACILITY -
ICMFGCODE -
ICMFGDIST -
ICVALUOM -
INSTATPROC -
INSTCMDTY -
INSTCTRYCD -
INSTNOTC -
INSTPORTS -
INSTREGN -
ITEMGROUP -
ITEMMAST -
KITITEM -
LMLEASE -
LMLEASESEG -
MACOMPANY -
MAELMGPREL -
MAELMVALUE -
MAINVHAND -
MAMATCHTBL -
MAMSGTOL -
MAMTCHELEM -
MAMTCHRULE -
MAREASONCD -
MATCHCLASS -
MFGSHPFAC -
MXCATDEF -
MXELEMENT -
MXLISTDTL -
MXOBJCAT -
NATACCT -
NATBALANCE -
OECOMPANY -
OECUST -
OEFRTCODE -
OEROUTE -
ORDERTYPE -
PDCARD -
POAGMTPART -
POAUDRULES -
POAUDTYPE -
PODOCREF -
POITEMVEN -
POMXVAL -
POPCRUF -
POPLIUF -
PORECADJHD -
PORECADJLN -
POREVISION -
PROCLEV -
PROCTEMPLN -
PROCUREGRP -
REASON -
REQUESTER -
RQLOC -
STATICCUST -
STCOMMCODE -
TXTAXRATE -
WFSETUP -
WHPROCTYPE -
WHSHLAUD -
INVOKED Programs
APCP
API3
ACAC
ACTA
API4
IFAC
IFCU
IFOB
IFSG
SLSE
SLSU
IFLU
IFUP
EEI1
ACSB
AMCO
GLCC
IFAU
IFFC
IFGT
IFRS
IFSC
SLSB
SLSS
POIF
POIG
POIM
SLFD
ICCP
ICI1
MAPL
POBL
POCP
POIH
POI6
POI4
POI7
POI9
POIA
POIL
POIX
POII
POIJ
POI1
|
