AP40.1 - Invoice Hold Selection
**Form Purpose
Use Invoice Hold Selection (AP40.1) to view invoices on hold and to assign
and remove hold codes from unreleased and released invoices. You assign hold
codes to invoices to prevent AP150 (Cash Requirements) or AP151 (Bill of
Exchange Generation) from scheduling the invoices for payment. When you remove
a hold code from an invoice, the invoice becomes available for payment.
**More Information
To view all open invoices (on hold or not), leave the Hold Code field blank.
To view invoices with a specific hold code, select a valid invoice hold code
in the Hold Code field.
To remove an invoice hold code, select the Change line action, clear the Hold
field, and select the Change form action
To have AP150 or AP151 schedule the invoice for immediate payment, select Yes
in the Pay Immediately field.
To assign a hold code to an invoice, leave the Hold Code field blank to view
all invoices not on hold, then select the Change line action, select an
invoice hold code in the Hold field, and select the Change form action.
An asterisk displays in the "C" field if active comments exist for an
invoice.
To select an invoice for transfer to another form, select the "X" (Select)
line action and transfer to another form.
Updated Files
APAUDIT - This program adds accounts payable audit records.
APHLDINV -
APMONITOR - This program adds accounts payable monitor records when a
split payment record is changed and has been scheduled for
payment by AP150 (Cash Requirements).
APPAYMENT - This program changes split payment records.
Referenced Files
APCOMMENTS - Used to display comments.
APCOMPANY - Used to edit the company number.
APHOLDCODE - Used to edit the hold code.
APINVOICE - This program changes accounts payable invoice records.
APPAYGROUP -
APPROCLEV - Used to edit the process level.
APVENGROUP - Used to edit the vendor group.
APVENMAST - Used to edit the vendor number.
AP40.2 - Vendor Hold Selection
**Form Purpose
Use Vendor Hold Selection (AP40.2) to view vendors on hold and to assign and
remove hold codes from vendors. You assign hold codes to vendors to prevent
AP150 (Cash Requirements) or AP151 (Bill of Exchange Generation) from
scheduling the vendor's invoices for payment. When you remove a hold code from
a vendor, all of the vendor's invoices become available for payment.
**More Information
To view the hold status for all vendors in the vendor group, leave the Hold
Code field blank. To view vendors associated with a specific hold code, select
a valid vendor hold code in the Hold Code field.
To remove a vendor hold code, select the Change line action, clear the Hold
field, and select the Change form action. To have AP150 or AP151 schedule all
the vendor's invoices for payment regardless of due date, select Yes in the
Pay Immediately field.
To add or change a hold code for a vendor, leave the Hold Code field blank to
view all vendors, then select the Change line action, select a vendor hold
code in the Hold field, and select the Change Form action.
An asterisk displays in the "C" field if active comments exist for a vendor.
To select a vendor for transfer to another form, select the "X" (Select) line
action and transfer to another form.
Updated Files
APAUDIT - This program adds accounts payable audit records.
APHLDINV -
APVENMAST - This program changes vendor records.
Referenced Files
APCOMMENTS - Used to display comments.
APHOLDCODE - Used to edit the hold code.
APVENGROUP - Used to edit the vendor group.
INVOKED Programs
APCP
API4
ACAC
ACCL
IFCU
IFSG
IFAC
IFAU
SLSE
SLSU
EEI1
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