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AP00.1 - Vendor Group
Use Vendor Group (AP00.1) to define and maintain vendor groups. A vendor
group identifies a set of vendors shared by one or more accounts payable
companies.
Vendors are added to a vendor group in AP10.1 (Vendor). A vendor group allows
more than one company to make payments to and purchases from the same
vendors.
Companies that share the same vendor group can view vendor balances
by company or by vendor group. The options you define on this form apply to
all vendors and companies assigned to this vendor group.
**Processing Effect
When you define a vendor group, the application automatically creates
a one-time vendor class of "ONE." The application assigns this vendor class
to one-time vendors defined during invoice entry in AP20 (Invoice Entry).
Updated Files
APHOLDCODE -
APUSRFLDEF -
APVENCLASS -
APVENGROUP -
Referenced Files
APCOMPANY -
APHLDINV -
APVENMAST -
AP00.2 - Vendor Group User Fields
Use Vendor Group User Fields (AP00.2) to define up to six additional
fields to store vendor information. Each field name and type is user-defined.
The fields you define are available for data entry when you define your
vendors and alternate vendor locations on Vendor (AP10.1). You can use the
first field to perform inquiries and run user-designed reports.
Updated Files
None.
Referenced Files
APVENGROUP -
AP00.3 - Vendor Class
Use Vendor Class (AP00.3) to define and maintain vendor classes for
each vendor group. A vendor class identifies a subset of vendors that share
common characteristics, such as office supply vendors or employees. You can
process payments by vendor class.
You assign vendors to a vendor group and a vendor class in AP10.1 (Vendor).
Define at least one vendor class for each vendor group.
**Processing Effect
The application automatically creates a vendor class of "ONE" for each
vendor group you define in AP00.1 (Vendor Group). The application assigns
this vendor class to one-time vendors that you define during invoice entry
in AP20 (Invoice Entry).
Updated Files
APVENCLASS -
CBBANKINST -
CBCASHCODE -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
Referenced Files
APACCRCODE -
APDISTHDR -
APHOLDCODE -
APINCCODE -
APVENGROUP -
APVENMAST -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
GLSYSTEM -
MAINVHAND -
MAMATCHTBL -
MAMSGTOL -
MAMTCHRULE -
TXTAXRATE -
TXUSAGECD -
AP00.4 - Company
Use Company (AP00.4) to define and maintain accounts payable companies.
You assign the company to a vendor group and a pay group, and select invoice
entry options. Before you can define an Accounts Payable company, it must
first be a valid company in the General Ledger application. The Accounts
Payable
company uses the name and company base currency defined for the General Ledger
company.
A General Ledger company must exist for each Accounts Payable company
you define. For example, if you have only one General Ledger company, you
can have only one Accounts Payable company. You can, however, have multiple
General Ledger companies and only one Accounts Payable company.
On the Workflow page, you must mark Workflow as `Yes' to set Distribution
Adjustments to `Yes'. When you set Distribution Adjustments to `Yes', approval
of all distribution adjustments is required. Selecting this option will allow
you to access Distribution Approvals (AP36.2).
Updated Files
ADDRDATA -
APACCRCODE -
APAPPROVAL -
APCOMPANY -
APDISCCODE -
APDRFTCDES -
APHOLDCODE -
APPAYCOREL -
APPROCLEV -
APUSRFLDEF -
APWTHCODE -
CBCASHCODE -
CBCPYCASH -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
Referenced Files
APAPIHIST -
APAPPROVAL -
APAUTHOR -
APBATCH -
APDISTCODE -
APDISTHDR -
APDISTRIB -
APDRFTCDES -
APINVOICE -
APPAYCOREL -
APPAYGROUP -
APPROCLEV -
APVENGROUP -
CBUSER -
CBUSRCLASS -
CUCONV -
CURELAT -
GLADDRESS -
GLCHART -
GLINTCO -
GLSYSTEM -
INSTCTRYCD -
POCOMPANY -
PROCUREGRP -
TXTAXRATE -
WFSETUP -
AP00.5 - Process Level
Use Process Level (AP00.5) to define additional levels within your accounts
payable company. You must define at least one process level for each accounts
payable company, but you can define additional process levels to organize
your company into smaller groups such as divisions, departments, or cost
centers.
**More Information
When deciding how many process levels you want to set up for your company,
carefully consider your reporting and processing needs. You can use process
levels to achieve separate accounting, separate reporting, unique schedules
for payment, and to set a variety of default codes.
You can designate one process level as the default process level for
a company. A default process level eliminates the need to assign a process
level to each invoice during invoice entry. If your company has only one
process
level, you will definitely want it to be the default. The default can always
be overridden at invoice entry.
Updated Files
APPAYCOREL -
APPROCLEV -
CBCASHCODE -
CBCPYCASH -
Referenced Files
APACCRCODE -
APAPPHIST -
APCOMPANY -
APDISCCODE -
APDISTCODE -
APDISTHDR -
APPAYGROUP -
APPAYMENT -
APWTHCODE -
CBUSER -
CBUSRCLASS -
GLINTCO -
INSTCTRYCD -
INSTREGN -
MAINVHAND -
AP00.6 - Company Approval
Use Company Approval (AP00.6) to define invoice amounts that require
approval. For example, you may only want to require approvals on invoices
greater than $5,000.
Use this subform only if you require invoice approvals for your company.
You indicate this in the Invoice Approval field on Company (AP00.4). If
require
approvals and you do not define any invoice approval amounts, you must approve
all released invoices before they can be scheduled for payment.
Updated Files
APAPPROVAL -
APCOMPANY -
Referenced Files
APPROCLEV -
AP00.7 - Distribution Reporting Set Up
Use Distribution Reporting Set Up (AP00.7) to set up account structures
for an Accounts Payable company. This will allow you to run distributions at a
lower process level, such as, a location or business unit level.
The company can have multiple account structures and an account structure
can have multiple General Ledger companies, accounting units, and accounts.
Subaccounts are optional.
You can set up five levels of accounts to the accounting unit, which
should be a valid General Ledger accounting unit.
Updated Files
ADDRDATA -
APDISACSTA -
APDISACSTH -
Referenced Files
APMONITOR -
GLADDRESS -
GLCHART -
GLINTCO -
GLSYSTEM -
INSTCTRYCD -
INVOKED Programs
API4
ACAC
ACTA
IFCU
IFAC
IFOB
IFSG
SLSE
SLSU
IFLU
IFUP
MAPL
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