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Forums Human Capital Management Lawson S3 HR/Payroll/Benefits

Future Dated Benefits & Annual Enrollment

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Kristie Starzyk
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10/11/2017 4:04 PM
Does anyone have issues with future dated benefits and annual enrollment?  We have a long-term disability policy that does not become effective until the first of the month following 365 days of employment.  The employees enroll in this benefit as a new hire, but the plan then sits on their BN32.1 record with that future date.  We now run into issues with this type of set-up when we go through annual enrollment.  The employees now get an error message that they have benefits that start on or after the effective date of the enrollment they are doing.  Last year was our first Annual Enrollment with Lawson, so we had to go through and delete all of our future dated enrollments.  Just wondering if anyone else have this issue and has a work around for this type of benefit? 
Margie Gyurisin
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10/11/2017 4:37 PM
Have you thought about not adding it but run the BN101 on a pay period basis to pick up those transactions?
Kristie Starzyk
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10/11/2017 5:32 PM
The employees have a choice between 2 different plans. A 50% or 60% pay replacement. So we really need their election.
Margie Gyurisin
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10/11/2017 5:38 PM
Wow. What happens if 360 days later they want to change the percentage?
Kristie Starzyk
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10/11/2017 5:45 PM
The only other time they can change that percentage is during annual enrollment. So they elect as a new hire, but the plan doesn't go into effect until first of the month following 1 year of full time employment. A consultant once suggested having a "special enrollment" for these new hires 1 year later for just long-term disability, but it's hard enough to have them enroll the first time. I couldn't imagine having another enrollment just for 1 plan.
Margie Gyurisin
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10/11/2017 5:52 PM
How about this? Do they elect via ESS new hire? Do you pend elections? What if you only pulled elections each pay period? Then I would think fewer employees would have the election during your OE period.