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Chart of Accounts maintenance

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k-rock
Veteran Member
Posts: 142
Veteran Member
2/15/2008 7:48 PM
    How do people clean up the COA? We currently purge transactions after 13 months and balances after 7 years. Is there a way to identitfy the accounts that haven't been used in over 7 years and delete them from GL00?

    What steps are required to delete an account from GL00? Do you have to deactivate the account for all accounting units?
    John Henley
    Posts: 3352
    2/20/2008 6:46 PM
      Try using a SQL query to identify them...something like this:

      SELECT COMPANY,ACCT_UNIT,ACCOUNT,SUB_ACCOUNT,MAX(POSTING_DATE)
      FROM GLTRANS
      GROUP BY COMPANY,ACCT_UNIT,ACCOUNT,SUB_ACCOUNT
      HAVING MAX(POSTING_DATE) < '2005-01-01'

      In order to delete, the account would have to not be used (i.e. have a balance in GLAMOUNT, etc.)
      You can use GL20.2 (via addins) to delete a bunch of them, and then delete from GL00.
      Thanks for using the LawsonGuru.com forums!
      John
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