Question - Cost Messages

You could add edit checks and limits using Design Studio.

Are you refering to the MA64/M66.3 Messages? The tollerances are set up in the MA00.9 form.

Hi Bev -

1) You can adjust tolerances on the PO Cost Message Tab of the each match rule

2) Alternatively, you could turn off PO COST MESSAGES altogether.

Here are some thoughts about this, if you are curious in my line of thinking:

PO Cost Messages are optional invoice messaging that allow a buyers message to be created upon invoice entry – even before receipts have been entered and without any additional action required by Accounts Payable. The benefits of PO Cost messages are the timeliness with which the information is available to the Purchasing Department. The idea behind PO COST MESSAGES is based on the theory that "the earlier cost mismatches between the vendors and your organization can be identified and resolved the less likely they are to perpetuate on future transactions."

The downside to PO Cost messages is that they do not offer a short pay (or Pay PO Price) option and guiding an invoice to that resolution will continue to require the use of Recon Cost Messages currently in place. This essentially creates two touch points for this path/outcome.

When deciding whether or not an organization should use PO Cost Messages, the answer to this directly correlates to the percentage of discrepancies in which the organization is paying the vendor (or invoiced) price. A quick analysis (last 6 months) will reveal the frequency of how often your organization agrees to pay the invoiced price. Using this historical data, you will be able to identify whether there are appears to be an efficiency opportunity in leveraging PO COST MESSAGES versus turning it off altogether. (if you agree to pay the vendor price more than 50% of the time, then PO COST MESSAGES are a good idea).

Hope this helps