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Add payments to PR85

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Mary Porter

Veteran Member

Posts: 337

7/11/2013 5:00 PM

When anl ACH bounces back our payroll department writes a handwritten check for the amount that has bounced.
Our accounting unit wants to be able to add those handwritten checks to PR85 so that they can reconcile, and they also
want to be able to reference the original payment number somewhere.

Before we dig into finding a way to make this happen (which doesn't seem like it can be on PR85) I wanted to find out what
other companies do to pay the employee if an ACH has bounce back because an account has closed or something like that.

I appreciate your help.

Margie Gyurisin

Veteran Member

Posts: 538

7/12/2013 11:12 AM

I asked our payroll department and this is what they said we do. If it's the employee's only ACH account, we void and reissue as a manual check. If the employee has multiple ACH accounts and one of them is returned, we process a manual check using the deduction code "ACH". It's a wash account so it doesn't hit any accounts since it already did with their original payment.

Mary Porter

Veteran Member

Posts: 337

7/17/2013 7:45 PM

Thanks Margie. We're going to discuss and see if that's something Payroll is willing to do.

The other question we have is around replacement checks. Last year we were using pre-printed check stock, and when payroll was printing
checks, a check jammed, so they re-sent the print file and just recorded the new check numbers manually in their book instead of going through the PR160 process.
Now Finance is asking if there is a way to update the check numbers in Lawson so that the correct check numbers are listing on PR85. We tried just updating
the check number but it doesn't allow the change. Is there anyway to correct a check number after the payroll has closed?

Margie Gyurisin

Veteran Member

Posts: 538

7/18/2013 11:09 AM

I am certain it is technically possible. I wold not want to advise ou on how to do it because it could involve multiple files.