When Items are discontinued by a vendor...

If there is purchase history Lawson will not allow the deletion in PO25.6. We put the item on hold in PO25.6 and remove the PO13 record.

Perfect! Thank you!

I'm also in the process of creating documentation for best practice, so this will help!

I set the PO13.3 item 'Inactive' which then places the item on 'Hold' in PO25. Remove the item from any par location/template. Then set the item status to 'I' inactive on IC12 & IC11, putting in a comment why item is inactive *Item inactive per vendor discontinued - dated/initials

We follow Sheri's order as the PO13.3 inactive does the PO25.6 step for you. We change the description on IC11 - not just put a comment [LawsonItem] VOID DC NO REPLACE or [LawsonItem] VOID USE [newLawsonItem] if we know a sub.

Even if you keep the item active to get rid of stock - the "VOID USE" description shows on the handhelds.

I've seen some direction in my department where the PO13.3 record is deleted.

Should PO13.3 records be deleted for any reason?

Really depends on your policy. For us, we inactivate them unless we are having to change the item number on an item. We use smart numbering (2***** = main storeroom, 3***** = sterile processing, etc). Say an item is no longer going to be carried in the main storeroom but is going to be in the sterile processing warehouse. In that case, I need to remove the 2# from the vendor agreement (with some IT help), delete the PO13.3 record before I can readd it in with the new Lawson number.

A less extreme example from this morning would be our packs. Every time they have a version change, it is a new vendor part number. One of the quirks of PO13.3 is that when you fill up the screen, you start having trouble paging down to whatever else there is. In order to update to the most recent version, I had to delete the ones that were still out there. Even though they were on hold on the vendor agreement, I needed to have them pulled off the agreement by IT and then I re-entered the data with the most recent version.

When the custom packs change from part number 1234G to 1234H we Replace (FC: R) 1234G with 1234H and click Change. Then we delete the item 1234G. If the distributor number is changing prefix, we do the same.

If the actual supply is different, we tend to give it a new Lawson item, but if we do not, we tend to keep the old reorder to retain information for acceptable subs and to assist in tracking recalls.

We also inactivate the IC11, IC12 and PO13 records. And modify the descrption 2nd line to "discontinued" and direct users to another item number if replaced. We rarely delete anything. We don't use smart numbering for items except for reprocessed items so as custom packs are revised we just change the vendor item and mfg item.