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Last Post 03/24/2017 6:19 PM by  xxxxxttysfh
Denying ESS Changes While Payroll is Running
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TBonney
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02/09/2011 7:51 AM
    What is the concensus on the preferred approach to deny employees the ability to make changes (address change, direct deposit change, etc.) in ESS while payroll is being run?

    One suggestion we had was to remove the group that has access to the bookmarks for these tasks. (We have one global group, to which all portal users belong.) This would be done as one of the "pre-payroll tasks" and then the group would be added back to the task once payroll was completed.

    Our thought was to just run a simple batch job that swapped out the bookmark file which grants access to the tasks for that group with one that denies access to the tasks for the group. However, we have been unable to find where the bookmark files that store these access setttings are stored. Must these Bookmark changes be made through the Portal only?

    Or, is there a more effective and/or efficient way that others prevent these changes? Thank you.
    Ashby Judy
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    02/09/2011 2:00 PM
    I have to lock and unlock the bookmarks each payroll thru the portal.
    mark.cook
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    02/09/2011 3:07 PM
    What we did is set up a bogus pay code called payroll processing. The payroll department flips the Active /Inactive flag at the start of the payroll cycle.

    We have rules around address change, direct deposit, etc that are inquire only when the flag is inactive.

    That keeps us from having to swap out bookmarks or do any manual intervention.

    We also created a an Image loaded on LBI that is a stop light, it turns red when payroll is running (the flag is inactive) and green when active. This stop light tells the employee what cannot be completed during payroll procecssing.
    Joe O'Toole
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    02/10/2011 11:40 AM
    We developed an automated process that updates the Lobookmark(sp?) table to prevent EMSS users from updating PR sensitive date while payroll is running. A screen indicating that those menu options are not available is displayed when the parent menu item is selected.
    Jay Riddle
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    02/10/2011 11:58 AM
    We had a process that payroll could just click a button to disable a set of bookmarks. Unfortunetly when we went to 9.0 the clearing the bookmark cache now requires some admin rights so IS staff now have to click the button. Our payroll cycle is not especially easy to schedule as it depends on where the 15th and 30th of the month falls the dates are moved around for: Saturday Sunday, hollidays and etc.
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