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Forums Lawson S3 HR/Payroll/Benefits

LP Carryover Clarification

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Sylvie
Basic Member
Posts: 15
Basic Member
2/3/2015 7:03 PM

    We are in the process of setting up LP and am not sure how to allow for how we process salaried benefit time.  We process 2 different pay cycles on the same pay run.  Hourly cycle is paid through the Saturday before paydate.. Salaried cycle is paid to the Saturday after paydate.. Ex. paydate is 1/16/15, hourly cycle is paid for hours 12/28/14 to 1/10/15, salaried cycle is paid for dates 01/05/15 to 01/17/15.  Hours are pulled from Kronos on 1/12/15 for both.. Therefore payroll has set up Kronos so it pulls the PTO, Sick, etc hours for salaried employees that are taken for the pay before (12/21/14 to 1/3/15) since hours most likely will not be entered by the 12th to pull for that pay.  We allow employees to carryover 184 hours a year and want to do it for 12/31.  Since the hours taken for salaried employees will not come to Lawson until the pay after the carryover of 184 is done, will the system know to give back any hours lost due to those hours not being paid by the 31st?

    Any assistance on how to have this work within LP is greatly appreciated.  I have tried Lawson support but have not been given any help on this..  Thanks..

    Tracy Stites
    Basic Member
    Posts: 7
    Basic Member
    5/14/2015 4:36 PM
      Hi Sylvie,

      I think I am following your example above but just for clarification.......It seems your Salaried employees could possibly lose hours due to the carry over because they will not be deducted prior to the 12/31 reset point. For instance if a Salaried employee has 194 hours in their bank and took 10 hours to avoid losing them prior to 12/31 they will lose them anyway because of they will not be deducted until the pay period (pp) after 12/31. In other words, the pp with the 12/31 date will take hours due to the carry over rule, and then the next pp will deduct them again. Am I understanding? If so, no, the application will not know to give them back. How many employees does this impact? Have you tried a carry over grace period for this employee group?

      Sylvie
      Basic Member
      Posts: 15
      Basic Member
      7/9/2015 5:16 PM
        We still haven't figured out a good workaround for this that is not a manual process.  We are going to try and move their cutover date to 1/15 rather than 1/1 and see if that may be an option.
        Ja'Tia Thompson
        Advanced Member
        Posts: 22
        Advanced Member
        7/9/2015 6:52 PM
          Tracy, you mentioned something about tying a carryover grace period to the employee group... Can you give me some information about that? Our annual leave balances are set to reduce to 240 hours, every year, on Jan. 31. We give employees until Jan. 20 to enter any pending PTO into Kronos to ensure that the PTO is subtracted from their balance prior to the reduction to 240 hours takes place. The issue is we have a 2 week lag. Any PTO used during Jan. 20 does not get loaded into Lawson until sometime in Feb. (i.e. after the PTO balance is set to reduce to 240hrs). Every year this creates an issue for us and we have to go through a bunch of manual steps in make sure the pending PTO entries hit Lawson before the 240 hour reduction takes place. If there truly is some type of grace period that we can apply to make this process a little easier, I'm all ears. Thanks in advance for your help.
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