Archiving an entire system

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Russell Spreeman
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    Our organization was acquired by a much larger company which is moving us onto their systems. We are on Lawson applications v9.0.1 with HR Suite, Financials, and Procurement / Inventory / MSCM. The new company has their own Lawson system onto which we will be moving, we are expecting to move to their accounting system, and we have already moved onto their HR system. Our existing Lawson system is remotely hosted.

    What can we do to retain meaningful access to our data for historical retention requirements, auditing, and such things? Just saving the tables is not much of a help because so much of the data is relational, making it complicated at best and impossible at worst to generate information that might be requested. If we were hosted 'in-house' we could just keep the server around and fire it up for any future needs, but we don't have the server. There would be no need for support or upgrades, just the ability to access the data which would be much better via Lawson's reports and screens than a plethora of tables.

    I spoke with one vendor whose 'solution' allows some amount of more convenient access but he was talking in the hundreds of thousands of dollars. Has anyone been down this road and can share some info? Thanks.

    Brian Allen
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      The main options I can think of would be to keep the relational tables and just build reports, or keep a working environment to be able to access the Lawson data through the forms. It may be worth exploring a limited hosting solution with Infor, Velocity, or other partners to see if an archive could be a less costly option. I would also recommend checking with Rich B. at Dashboard Gear (www.dashboardgear.com) who is one of the best data/reporting exports for Lawson. Rich may have some other ideas. Absolute has an archive solution that may be useful to check into.
      Greg Moeller
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        You could keep a separate product line in your existing system and do a product line copy as outlined in the admin manual. This however would probably necessitate the need for upgrades... unless you keep it in a separate environment as @Brian suggests.
        Brian Allen
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        Posts: 104
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          Yes, if they have a Lawson environment, an archive product line of your data is a good approach. Revere and Absolute have solutions that can take just current data to as far back as you would like to go.
          Russell Spreeman
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            Unfortunately it looks very much as though we won't have a Lawson environment that we could keep data on, unless we were to somehow build a server to just keep parked and use as necessary (or a virtualized one which would be better). I am not sure if we OWN the software and can keep it on a system - certainly without ongoing support - or if we cannot even have the software installed without paying for the privilege, if we kept it on an archival system. There would be no need for upgrades or anything, it would just be sitting until when/if we needed something from it, which I fully expect would happen. The cost of an aftermarket system that I was quoted by one vendor made me wonder if having a virtualized system created might not be cheaper and better as well.
            petegreen
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              The post is quite old, but Nogalis now has great solution for archiving Lawson data to the cloud and they provide a light weight solution for accessing it. What's nice is they move 100% of the data for you, validated it, and deploy their solution that provides access to the users. You can simply google "Lawson Data Archive" and it should be the first link that pops up.
              klkemp100
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                Have you used the Nogalis solution, or seen a demo?

                We have just started having the discussion about archiving / purging some of our "old" data and just came across your post.

                thanks!

                petegreen
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                  Posted By klkemp100 on 5/14/2024 2:16 PM

                  Have you used the Nogalis solution, or seen a demo?

                  We have just started having the discussion about archiving / purging some of our "old" data and just came across your post.

                  thanks!

                  Yes I have. I believe you can book a demo on this page: https://www.nogalis.com/lawson-data-archive/

                   

                   

                  Chris Gawarecki
                  Advanced Member
                  Posts: 21
                  Advanced Member
                    How long are you planning to keep the Lawson Data?
                    If it's a short term (1-5 years), is justifiable for an extension of the Lawson environment.
                    At 3-7 years, then the hosted environment is likely a better solution.
                    However, with "forever" solutions then creating custom (company owned & managed, possibly in the cloud) may be the better route.

                    What's your cost justification for retaining the data?
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