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Last Post 04/03/2017 9:18 AM by  Lloyd Warnes
Sending Bin Location Data to Epic
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JonA
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03/28/2017 8:05 AM

    Our Epic team wants Lawson to be the source of truth for their bin locations.  I would rather they manage that within Epic instead of mucking up our bin location fields.  Most of their locations are just identifying a room or closet so they have multiple items with the same bin. Anyone else doing this?

    Jon Athey - Supply Chain Analyst - Materials Management - MidMichigan Health
    Michelle Wetzel
    Lawson Procurement Systems Specialist
    Carle Foundation Hospital
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    03/28/2017 8:13 AM
    We send the bin locations only for the items that are tracked in inventory. Everything else is up to them to manage. For things where they might want to have more than one item in a "bin", we tell them that Lawson has to have a 1 to 1 relationship. Its the same argument I've used for keeping their billing codes out of Lawson. Since the markup could be different depending on where it is used, I've successfully kept it out of my item master.

    Hope that helps.

    Michelle
    Sheri
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    Holland Hospital
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    03/28/2017 8:40 AM
    We were managing the bin locations in Lawson and feeding them over to Cerner, we have now changed so they reside in Cerner only. They can manage their bins now without having to ask us to make the change and wait for the new data to interface in.
    Kat V
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    South Broward Hospital District
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    03/28/2017 9:52 AM
    I lost the bin battle here - I hope you win yours. I had a special security class created with IC15 and IC12 restrictions and made them responsible for maintenance. We will do the bigger uploads for them, but the bin on their IC12 is their responsibility.
    SCMaster-jk2
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    03/28/2017 4:10 PM
    Interesting. We have our supply closets defined in IC81 which sends data to EPIC nightly. Since IC81 is managed by Materials Management, we can keep things standardized and up to date on our own.
    Neil Allen
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    03/30/2017 12:14 PM

    Hi Kat,

     

    Our admins are struggling with figuring out how to create the special security classes to allow users to have change access to certain fields only.  If you know how it's done or have a contact we can reach out to that would be greatly appreciated.

     

    nallen4@kumc.edu

     

    Lloyd Warnes
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    Providence Health and Services
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    04/03/2017 9:18 AM

    Since it sems impossible for clinical to standardize on the EPIC deployment (we run 5 instances across the enerprise) we do both...

    Some locations maintain bin locations in EPIC, for those I interface IC12 records. IC12's are maintained exclusiveley by the master data team.

    For locations requiring bin detail, I send IC81 locations, since this data can be maintained at the facility. IC81 locations are mapped to EPIC Inventory Locations and prioritized so they print correctly on case picks

    Currently interfacing to OpTime and Cupid.

    This seems to be meeting the need at the moment.

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