AP52.1 - Invoice Interface
**Form purpose
Use Invoice Interface (AP52.1) to enter and maintain invoice, debit memo,
credit memo, and one-time vendor invoice information in the invoice conversion
file for interface or conversion into the Lawson Accounts Payable system or to
maintain information previously loaded into this file. You can enter or
maintain unreleased, released (open), or historical invoices on this form. You
must type batch numbers or voucher numbers for unreleased invoices. For
released and historical invoices, this information is optional.
**Required fields
You must select a company, identify an invoice status and provide an invoice
date.
**Decision/Impact
**More help
There are seven form tabs on the AP52 form; Main, Options, Payment, Currency,
One-Time, Distribution, and User Fields.
Choose the Main form tab to enter and maintain invoice header information.
Choose the Options form tab to define optional information for the invoice,
override information that defaults, or create a recurring invoice.
Choose the Payment form tab to define optional payment information for the
invoice, override default payment information, or define payment information.
Choose the Currency form tab to override default currency information for a
non-base currency invoice.
Choose the One-Time form tab to define vendor information for a one-time
vendor invoice.
Choose the Distribution forms tab to access the Distribution button. Choose
the button to open AP52.3 (Distribution Interface) to enter or maintain
distributions for the invoice.
Choose the User Fields form tab to type additional information in the invoice
user fields.
No edits are performed on information you define or maintain on this form;
however, you can define or maintain invoice information before you run AP520
(Invoice Interface) which will edit the information for completeness and
accuracy, update the Lawson Accounts Payable files, and delete updated records
from the conversion file.
Updated Files
APCDISTRIB - Main file updated by program.
APCINVERR -
APCINVOICE - Main file updated by program.
APCPAYMENT - Main file updated by program.
Referenced Files
APCOMPANY -
APVENGROUP -
AP52.2 - Multiple Payment Interface
Use AP52.2 (Multiple Payment Interface) to create and maintain a payment
schedule (an invoice split into more than one payment) in the payment
conversion file for interface or conversion into the Lawson Accounts Payable
system or to maintain information previously loaded into this file.
Choose the Dsc button to open the Discount Information subform to maintain
discount information for a payment. Choose the More button to open the Options
subform to override default information for a payment.
No edits are performed on information you define or maintain on this form;
however, you can define or maintain invoice information before you run AP520
(Invoice Interface) which will edit the information for completeness and
accuracy, update the Lawson Accounts Payable files, and delete updated records
from the conversion file.
Updated Files
APCPAYMENT - Main file updated by program.
Referenced Files
APCINVOICE -
APCOMPANY -
APVENGROUP -
AP52.3 - Distribution Interface
Use AP52.3 (Distribution Interface) to enter and maintain invoice
distributions in the distribution conversion file for interface or conversion
into the Lawson Accounts Payable system or to maintain information previously
loaded into this file.
Choose the Tax button to open the Tax subform to define tax information for an
invoice tax distribution. Choose the More button to open the Distribution
Options subform to override default information for an invoice distribution.
Choose the AM button to open the Asset Management subform to define optional
asset information for an invoice distribution.
No edits are performed on information you define or maintain on this form;
however, you can define or maintain invoice information before you run AP520
(Invoice Interface) which will edit the information for completeness and
accuracy, update the Lawson Accounts Payable files, and purge the
corresponding records from the conversion file.
Updated Files
APCDISTRIB - Main file updated by program.
APCINVOICE - Main file updated by program.
Referenced Files
APCOMPANY -
APVENGROUP -
AP52.6 - Invoice Errors
**Form Purpose
Use Invoice Errors (AP52.6) to list invoices with errors that prevent them
from being interfaced. Interfacing refers to the ongoing process of bringing
in data from a source external to the Accounts Payable application, such as a
desktop application or a non-Lawson application. You can drill around on each
invoice line to find additional details about the error.
**Prerequisites
**Process at a glance
1. Load external invoice data into the appropriate interface files.
2. Run Invoice Interface (AP520) to interface invoice information from a
non-Lawson system.
3. List invoices with errors using this form.
4. Correct records that did not interface using Invoice Interface (AP52.1),
Multiple Payment Interface (AP52.2), or Distribution Interface (AP52.3).
5. Optional. Run AP520 again to interface corrected records.
**Required fields
Enter the company you want to inquire on.
**Decision/impact
**Application Integration
You load external invoice data through specified input files. For a list of
these files, see the Accounts Payable User Guide.
Updated Files
None.
Referenced Files
APCINVERR -
APCINVOICE -
APCOMPANY -
AP52.7 - Filter
Use the Filter subform to define selection criteria to display invoice errors
in AP52.6 (Invoice Errors).
Updated Files
None.
Referenced Files
APAUTHOR -
APCOMPANY -
APPROCLEV -
APVENGROUP -
APVENMAST -
INVOKED Programs
API4
ACAC
ACCL
IFCU
IFSG
IFAC
IFAU
SLSE
SLSU
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