APAUTHOR FILE
Authority Code
The Authority Code file contains authority codes. Authority codes are
required for companies that have Yes selected in the Invoice Approval Option
field and No selected in the Batch Release Option field. An authority code
must be assigned to a registered invoice before the invoice can be released.
Authority codes can also be used for a company that has Yes selected in both
invoice entry option fields, but an authority code is not required for release
in this case.
REFERENCED BY
AP06.1 AP10.5 AP10.1 AP205 AP220 AP236
AP36.1 AP52.7 AP520 MA54.9 MA64.1 MA64.2
MA64.3 MA64.5 MA66.1 MA66.2 MA66.3 AP110
AP510 API3.1 API4.1
UPDATED BY
AP05.6 AP305 API1.1 API2.1
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
ATR-COMPANY Numeric 4 AP05.6
Company The company number. Must be a valid
record in the Accounts Payable Company
file.
ATR-AUTH-CODE Alpha 3 AP05.6
Authority Code The user-defined authority code.
Identifies the person or department
responsible for approving a registered
invoice.
ATR-DESCRIPTION Alpha 30 (Lower Case) AP05.6 AP236
Description The description of the authority code. AP520
ATR-ACTIVITY-FLAG Alpha 1 AP05.6 API1.1
Used Indicates whether the authority code API2.1
has been used.
ATR-VENDOR-GROUP Alpha 4 AP05.6
Vendor Group The vendor group associated with the
authority code company.
ATR-EMAIL-ADDRESS Alpha 60 (Lower Case) AP05.6
Email Address
APAUTHOR FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
ATRSET1 COMPANY This index is used to validate an AP05.6 AP06.1
AUTH-CODE authority code within an accounts AP10.5 AP205
payable company. AP220 AP236
AP305 AP36.1
AP52.7 AP520
API1.1 API2.1
MA54.9 MA64.1
MA64.2 MA64.3
MA64.5 MA66.1
MA66.2 MA66.3
ATRSET2 VENDOR-GROUP This index is used to validate an AP10.1 AP110
AUTH-CODE authority code within an Accounts AP510 API3.1
COMPANY Payable vendor group. API4.1
KeyChange
ATRSET3 AUTH-CODE This index is used by the Accounts AP205
COMPANY Payable Codes Listing program.
KeyChange
APAUTHOR FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apcompany APCOMPANY Required
ATR-COMPANY -> CPY-COMPANY
APAUTHOR FILE RELATIONS
ONE TO MANY RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apinvoice APINVOICE Delete Restricted
ATR-COMPANY -> API-COMPANY
Zeroes -> API-BATCH-NUM
ATR-AUTH-CODE -> API-AUTH-CODE
API-VOUCHER-NBR
API-VENDOR
API-INVOICE
API-SUFFIX
API-CANCEL-SEQ
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