Lawson Insight Technical Documentation

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APVENCLASS


                            APVENCLASS FILE

                              Vendor Class

The Vendor Class file contains all vendor class records for a vendor group. A
vendor class is a subgroup of vendors that share common payment or processing
characteristics, such as office supply vendors or employees.

The vendor class "ONE" is automatically created in this file when you define
a vendor group. The system assigns this vendor class to one-time vendors that
are defined during invoice entry.

REFERENCED BY

AC210     AC297     AM115     AM15.1    AM15.2    AM15.3
AM15.4    AM18.1    AM20.1    AM20.3    AM21.1    AM21.3
AM500     AM51.1    AM551     AM97.1    AP102     AP110
AP115     AP125     AP126     AP130     AP135     AP150
AP151     AP156     AP180     AP197     AP20.1    AP20.2
AP20.3    AP20.4    AP20.5    AP20.6    AP20.7    AP20.8
AP200     AP210     AP23.1    AP230     AP245     AP25.1
AP25.2    AP250     AP251     AP252     AP26.1    AP27.1
AP270     AP28.1    AP28.2    AP290     AP30.1    AP30.2
AP30.3    AP30.4    AP32.1    AP32.2    AP35.1    AP510
AP56.1    AP56.2    AP80.1    API1.1    API2.1    API3.1
API4.1    AR01.1    EE135     EE20.1    EE20.2    EE20.4
EE35.1    EE35.2    EE520     IC530     IC840     MA41.2
MA41.7    MA43.1    MA43.2    MA43.3    MA43.4    MA43.5
MA43.7    MA43.8    MA531     MA61.1    MA63.1    MA65.1
MA80.1    MAI1.1    PO120     PO150     PO25.6    PO25.7
PO36.2    PO536     POA2.1    PR05.1    PR05.3    PR198
PR226     PR247     PR26.1    PR47.1    PR514     UK47.1

UPDATED BY

AP00.1    AP00.3    AP10.3    AP100     AP520

FIELD NAME             DESCRIPTION/VALID VALUES                  UPDATED BY

VCL-VENDOR-GROUP       Alpha 4                                   AP00.1  AP00.3
Element: Vendor Group  The vendor group. Must be a valid         AP10.3  AP100
                       record in the Vendor Group file.          AP520

VCL-VEN-CLASS          Alpha 3                                   AP00.1  AP00.3
Element: Vendor Class  A user-defined code representing a        AP10.3  AP100
                       subset of vendors within a vendor group.  AP520

VCL-VEN-PRIORITY       Numeric 2                                 AP00.1  AP00.3
Element: Payment PrioriThe payment priority to default on        AP10.3  AP100
                       vendors added for the vendor class.       AP520
                       Valid values are 1 (highest priority)
                       through 99 (lowest priority).

VCL-DESCRIPTION        Alpha 30  (Lower Case)                    AP00.1  AP00.3
Element: Description   The name or description of the vendor     AP10.3  AP100
                       class.                                    AP135   AP520

VCL-ZERO-CHECK         Alpha 1                                   AP00.1  AP00.3
Zero Payments          Indicates whether vendors assigned this   AP10.3  AP100
Allowed                vendor class will have zero payments      AP520
                       created if the vendor's invoices net to
                       zero. Valid values are:

                       N = No.
                       Y = Yes.

VCL-POST-OPTION        Alpha 1                                   AP00.1  AP00.3
Element: Posting OptionThe posting option for the vendor         AP10.3  AP100
                       class. Determines the volume of invoice   AP520
                       expense distribution information that
                       AP175 (Invoice Distribution Closing)
                       transfers to the general ledger. Valid
                       values are:

                       S = Summary. Invoice distributions post
                       to the general ledger in summary.
                       Invoice distributions with the same
                       accounting unit, account number,
                       activity, and post date are grouped into
                       one general ledger journal entry.

                       D = Detail. Invoice distributions post
                       to the general ledger in detail. Each
                       invoice distribution represents one
                       general ledger journal entry.

                       Blank = Posting option not selected for
                       vendor class. Company posting option is
                       used.

VCL-DIST-CODE          Alpha 9                                   AP00.1  AP00.3
Element: Distribution CThe distribution code to default on       AP10.3  AP100
                       vendors added for the vendor class. Used  AP520
                       to automatically create expense
                       distribution lines for an invoice during
                       entry. Must be a valid record in the
                       Distribution Code file.

VCL-MAX-PMT-AMT        Signed 15.2                               AP00.1  AP00.3
Element: Adj Amt       The maximum single payment amount that    AP10.3  AP100
                       can be created for any vendor within      AP520
                       this vendor class. AP150 or AP151
                       assigns the Maximum Payment Hold Code
                       you select for the vendor class to
                       invoices that, if scheduled for payment,
                       would cause a payment total greater than
                       this maximum amount.

VCL-MAX-PMT-HOLD       Alpha 4                                   AP00.1  AP00.3
Element: Hold Code     The hold code to be assigned to vendor    AP10.3  AP100
                       invoices within this vendor class when    AP520
                       the maximum single payment amount is
                       exceeded. Must be a valid invoice hold
                       code in the Hold Code file. Used only if
                       a Maximum Payment Amount is defined for
                       the vendor class.

VCL-INCOME-CODE        Alpha 4                                   AP00.1  AP00.3
Accounts Receivable    The income code to default on vendors     AP10.3  AP100
Code                   added for the vendor class. Used to       AP520
                       track vendor reportable income. Must be
                       a valid record in the Income Code file.

VCL-CURRENCY-CODE      Alpha 5                                   AP00.1  AP00.3
Element: Invoice CurrenThe invoice currency to default on        AP10.3  AP100
                       vendors added for the vendor class. Must  AP520
                       be a valid record in the Currency Code
                       file.

VCL-TAX-EXEMPT-CD      Alpha 1
Element: Tax Exempt Code

VCL-TAX-CODE           Alpha 10                                  AP00.1  AP00.3
Element: Tax Code      The tax code to default on vendors        AP10.3  AP100
                       added for the vendor class. Used to       AP520
                       calculate invoice tax information. Must
                       be a valid record in the Tax Code file.

VCL-CASH-CODE          Alpha 4                                   AP00.3
Accounts Receivable    The cash code to default on vendors
Code                   added for the vendor class. Represents a
                       bank account. Must be a valid record in
                       the Cash Code file.

VCL-BANK-INST-CODE     Alpha 3                                   AP00.3
Element: Payment Code  The payment code to default on vendors
                       added for the vendor class. Represents a
                       type of cash or bill of exchange
                       payment. Must be a valid cash payment or
                       bill of exchange payment transaction
                       code in the Bank Transaction Code file.

VCL-ZERO-PMT-CODE      Alpha 3                                   AP00.3
Element: Zero Payment CThe payment code that represents a zero
                       payment.

VCL-ENCLOSURE          Alpha 1                                   AP00.3
Element: All Flag      Indicates whether the invoice requires
                       an enclosure with its payment.
                       Y = Yes
                       N = No
                       " "

VCL-TAX-USAGE-CD       Alpha 10                                  AP00.3
Element: Tax Usage Cd  The tax usage coe for the vendor.  This
                       filed is required if the AP Company
                       inidcates that VAT reporting required.

VCL-HANDLING-CODE      Alpha 4                                   AP00.3  AP100
Element: Handling Code

VCL-VALIDATE-PO        Alpha 1                                   AP00.3  AP100
Element: Validate Po   " " = MA Company Default
                       Y = Yes
                       N = No

VCL-REQUIRE-PO         Alpha 1                                   AP00.3  AP100
Element: Require Po    " " = MA Company Default
                       Y = Yes
                       N = No

                         APVENCLASS FILE INDEX

NAME      KEY FIELDS    DESCRIPTION / SUBSET CONDITION           USED IN

VCLSET1   VENDOR-GROUP  This index is used to access vendor      AC210   AC297
          VEN-CLASS     class records for a specific vendor      AM115   AM15.1
                        group.                                   AM15.2  AM15.3
                                                                 AM15.4  AM18.1
                                                                 AM20.1  AM20.3
                                                                 AM21.1  AM21.3
                                                                 AM500   AM51.1
                                                                 AM551   AM97.1
                                                                 AP00.1  AP00.3
                                                                 AP10.1  AP10.2
                                                                 AP10.3  AP100
                                                                 AP102   AP110
                                                                 AP115   AP125
                                                                 AP126   AP130
                                                                 AP135   AP150
                                                                 ...