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MA54.1 - Invoice
**Form Purpose
Use Invoice (MA54.1) to enter and maintain invoice, debit memo, credit memo,
and one-time vendor invoice information in the invoice conversion file for
interface into the Invoice Matching application.
You can enter or maintain unreleased or released (open) invoices in the
intermediate interface files prior to being added to the application.
If an error was found during interface, the message "Errors exist" will
display on the form.
**More Information
Choose the Distribution button to open MA54.2 (Distribution). Use MA54.2 to
enter or maintain distributions for the invoice.
Choose the Line Detail button to open MA54.3 (Invoice Line Detail). Use
MA54.3 to enter and maintain line detail in the invoice detail file for
interface into the Invoice Matching application.
There are five tabs on this form; Main, Options, Codes, Currency, and User
Field.
Choose the Main tab to define invoice information including due date, invoice
amount, tax information, and discount information.
Choose the Options tab to define optional information for the invoice,
including override information that defaults.
Choose the Codes tab to define terms, reason, and handling codes for the
invoice.
Choose the Currency tab to define override default currency information for a
non-base currency invoice.
Choose the User Fields tab to define information in the five user fields.
No edits are performed on information you define or maintain on this form;
however, you can define or maintain invoice information before you run MA540
(Invoice Interface) which will edit the information for completeness and
accuracy, update the Invoice Matching files, and delete updated records from
the conversion file.
Updated Files
ADDRDATA -
MACAPDTL -
MACINVAOC -
MACINVDTL -
MACINVERR -
MACINVOICE -
Referenced Files
APCOMPANY -
APPROCLEV -
APVENGROUP -
FOBCODE -
GLADDRESS -
GLCHART -
GLSYSTEM -
ICLOCATION -
INSTATPROC -
INSTCTRYCD -
INSTNOTC -
INSTPORTS -
PROCUREGRP -
MA54.2 - Distribution
**Form Purpose
Use Distribution (MA54.2) to enter and maintain invoice distributions, and
general ledger account information in the distribution conversion file for
interface or conversion into the Invoice Matching and Terms applications.
The general ledger account information is used to record miscellaneous
distributions for match invoices, and distributions for Accounts Payable
invoices.
No edits are performed on information you define or maintain on this form;
however, you can define or maintain invoice information before you run Invoice
Interface (MA540) which will edit the information for completeness and
accuracy, update the Invoice Matching files, and purge the corresponding
records from the conversion file.
**More Information
Choose the Tax button to open the Tax subform to define tax information for
an invoice tax distribution.
Choose the More button to open the Distribution Options subform to override
default information for an invoice distribution.
Choose the AM button to open the Asset Options subform to define optional
asset information for an invoice distribution.
Updated Files
MACAPDTL -
MACINVOICE -
Referenced Files
APCOMPANY -
APVENGROUP -
MA54.3 - Invoice Line Detail
**Form Purpose
Use Invoice Line Detail (MA54.3) to enter and maintain line detail in the
invoice conversion file for interface or conversion into the Invoice Matching
application.
Used for match invoices and accounts payable detail invoices. (Handling code
of Match = Y or AP Detail = Y.)
**More Information
MA54.3 has three detail tabs; Detail, Tax, and Totals. Access the detail tabs
to define detail information such as item numbers, ship to, tax codes, and add
on cost information.
Updated Files
MACINVAOC -
MACINVDTL -
Referenced Files
APCOMPANY -
APVENGROUP -
INSTCMDTY -
MACINVOICE -
MA54.8 - Invoice Errors
**Form Purpose
Use Invoice Errors (MA54.8) to display interfaced invoices for a company that
have errors. From this form you can transfer to Invoice (MA54.1) to correct
invoice errors.
The following error types display:
I = Invoice errors
L = Line item detail error
D = Distribution error
Updated Files
None.
Referenced Files
APCOMPANY -
APVENGROUP -
MACINVERR -
MACINVOICE -
MACOMPANY -
MA54.9 - Invoice Errors Filter
**Form Purpose
Use Invoice Errors Filter (MA54.9) to define view parameters for selecting
the invoices that display in Invoice Errors (MA54.8).
Updated Files
None.
Referenced Files
APAUTHOR -
APCOMPANY -
APPROCLEV -
APVENGROUP -
INVOKED Programs
API4
ACAC
ACCL
ACTA
IFCU
IFAC
IFAU
IFOB
IFSG
SLSE
SLSU
IFLU
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