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MA540 - Invoice Interface
Run Invoice Interface (MA540) to import expense and match invoices into the
Lawson application from an external source. The input options are CSV,
database, and EDI.
MA540 creates invoice detail from detail provided by the interface
information.
**Processing Effect
Match invoices are created as unreleased (status = 0). A match may be
attempted if you have selected Add and Match in the Invoice Process field.
If the match is successful, the invoice status is updated to released (status
= 1).
If you allow auto release, some invoices may be created as unreleased
due to exceptions on the invoice (for example, out of tolerance conditions).
Unreleased invoices may be maintained using AP20 (Invoice Entry). Unreleased
invoices may be matched using AP20 (Invoice Entry) or MA126 (Auto Matching).
For AP batch invoices a starting batch number is required if the AP
company is defined as batch processing. The batch number is used to create
unreleased invoices for batch processing companies. A batch size limit is
also required. The application will start a new batch when the maximum batch
size has been reached and increment the starting batch number to find the
next unused batch number.
Invoices that have errors will remain in the interface files until they
are maintained, released, or updated via MA540. Use MA54.1 (Invoice) to
maintain
interfaced invoices.
**More Information
NOTE Under certain circumstances, you can release invoices with errors
by selecting Yes in the Include Invoices in Error field. It is recommended
that this option only be used when there are a large number of invoices with
a simple error. For example if you interface a large number of invoices
without
establishing a code in the Lawson application. These invoices will be added
to the error file. After you added the code, normally you would have to
release
each invoice individually in MA54.1. The Include Invoices in Error parameter
lets you release the invoices as a group.
MA540 creates three output reports:
- The Fatal EDI Invoice Errors Report lists any invoices that
could not be loaded due to severe data problems (for example, the invoice
number is a duplicate of an existing invoice). Use MA54.1 (Invoice), MA54.2
(Distribution), or MA54.3 (Line Detail) to correct interface errors.
- The Released Audit Report lists all of the released invoices
that were loaded.
- The Unreleased Audit Report lists all of the unreleased invoices
that were loaded.
Updated Files
APHOLDCODE -
CKPOINT -
ICLOCATION -
JBOOKHDR -
MACAPDTL -
MACINVAOC -
MACINVDTL -
MACINVERR -
MACINVOICE -
MMUAVAL -
POAOCDTL -
POAOCMAST -
TERMS -
TXCODEMAST -
TXCOMPANY -
TXTAXCODE -
TXTAXTABLE -
Referenced Files
AMASSET -
AMTEMPLATE -
APACCRCODE -
APAPIHIST -
APAUTHBUY -
APAUTHOR -
APBATCH -
APCOMPANY -
APINVOICE -
APPAYGROUP -
APPROCLEV -
APUSRFLDEF -
APVENGROUP -
APVENMAST -
CUCONV -
CURELAT -
EEADVANCE -
EEEXPENSE -
GLADDRESS -
GLCHART -
GLCODES -
GLSYSTEM -
ICCOMPANY -
INSTCMDTY -
ITEMLOC -
ITEMMAST -
JBKOPCODE -
JBKSYSCODE -
MACOMPANY -
MAELMVALUE -
MAINVHAND -
MAMSGTOL -
MAMTCHELEM -
MAMTCHRULE -
MAPOINV -
MATCHCLASS -
POCOMPANY -
PODOCREF -
POITEMVEN -
POLINE -
PORECEIVE -
PORECLINE -
PORETURNLN -
PROCUREGRP -
PURCHORDER -
TXTAXRATE -
TXUSAGECD -
INVOKED Programs
API1
ACAC
ACCL
API4
IFAC
IFCU
IFSG
SLSE
SLSU
APCP
APDS
API2
ICCP
IFAU
IFOB
IFRS
MARC
POED
SLSS
API3
API5
GLCC
ICI1
ICIT
ICLC
MAED
MAI1
MAPL
POCP
POIF
POIH
POI6
POI4
POI7
PHI6
POI9
POIA
POIL
POIX
POIG
POII
POIJ
POI1
POIM
POI3
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