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AC00.1 - Activity Group
**Form Purpose
Use Activity Group (AC00.1) to define and maintain an activity group. An
activity group represents the highest entity, or overall project, in the
Project and Activity Accounting system. Use an activity group to organize
activities related by process or function for reporting and inquiring on
costs, revenues, and budgets.
**Process at a Glance
1. Define your activity group structure using this form.
2. Use the Main tab to select an account category structure, base currency,
calendar, date range, security code, status, and an account edit.
3. Use the Process tab to identify activity group processing, including
consolidation, edit options, audit options, and edit interface options.
4. Use the Levels tab to define the activity group structure.
5. Optional. Identify parameters in the Budget, Currency, History, and Time
and Expense tabs.
**More Information
- Use the Main page to define information for the activity group, such as
base currency, calendar, and date range. Use the Category Structure field to
assign account categories to the activity group. Assigning an account category
structure identifies the account categories available for all posting
activities and their default parameters. Once you run posting using this
assignment, you cannot change the account category structure assignment on
this form. Use the POP button to set up period of performance date tolerances
for the activity group on Activity Period of Performance (AC10.6).
- Use the Process page to define process parameters to determine how amounts
in activities will be summarized and how various validations will be performed
for data entered in activities associated with the activity group.
- Use the Budget page to define budget edit parameters to prevent entry of
activity-related transactions in other Lawson applications when the budget is
exceeded.
- Use the Time and Expense page to define time and company paid expense
parameters.
- Use the Levels page to define activity group levels to identify the rules
for structuring activities.
- Use the Currency page to define activity group currency parameters,
including report currencies.
- Use the History page to define activity group history parameters that let
you keep an audit trail of changes or deletions made to specific
activity-related parameters.
Updated Files
ACACTGRP - This is the primary file maintained by this program. The file
maintains activity group information.
ACACTIVITY - References this file on a Delete action. You cannot delete the
activity group if activities exist for the activity group.
ACGRPMXVAL -
ACPRDPERF -
ACRESHIST -
MXLISTHDR - Updates the list header with the fact that a new attribute has
been defined and the attribute list needs to be rebuilt.
MXLISTMBR -
MXOBJCAT -
Referenced Files
ACADDLCNTR -
ACBUDDTL - References this file on a Delete action. You cannot delete the
activity group if budgets exist for the activity group.
ACBUDHDR - References this file on a Delete action. You cannot delete the
activity group if budgets exist for the activity group.
ACCAL - References this file to validate that calendar records exist
for the complete date range established on the activity group.
ACCALX - References this file to ensure that calendar records exist for
the full date range defined on the activity group.
ACCOMMIT - References this file on a Delete action. You cannot delete the
activity group if commitment records exist.
ACGLCODE -
ACPRDPERF -
ACRESHIST -
ACTRANS - References this file on a Delete action. You cannot delete the
activity group if activity transactions exist.
CUTABLE - References this file to validate the currency table.
STRUCTURE -
SYSTEMCODE -
AC00.2 - Calendar
**Form Purpose
Use Calendar (AC00.2) to define the periods used for tracking actual amounts,
commitments, and budgets for activities. You assign one calendar to an
activity group. Calendars can be weekly, monthly, or quarterly with any period
end dates you want. You must define a calendar to define budget amounts and
post fiscal year amounts.
Note This program does not automatically create past or future year
calendars; you must manually define them.
Updated Files
ACCAL - This is the primary file maintained by this program. Maintains
the calendar header information, including fiscal year.
ACCALX - This is the primary file maintained by this program. Maintains
calendar year detail records, including period number and
period end date.
Referenced Files
None.
AC00.3 - Activity Group Purge Status
**Form Purpose
Use Activity Group Purge Status (AC00.3) to define or change the status of an
activity group. The purge status can be Balances Only, Complete, or No Purge.
When you purge an activity group, all activities associated with the activity
group will also be purged.
Updated Files
ACACTGRP - The file maintains activity group information.
Referenced Files
None.
INVOKED Programs
IFCU
IFAC
ACAC
ACCL
ACTA
API4
IFLU
IFOB
IFAU
IFSG
SLSE
SLSU
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