|
|
AP175 - Invoice Distribution Closing
**Form Purpose
Run Invoice Distribution Closing (AP175) to transfer released invoice
distributions to the general ledger. You must run AP175 at least once in an
accounting period; however, you can run it at any time after you release an
invoice.
AP175 creates a summary listing of distributions transferred to the general
ledger and a listing of out-of-balance distributions.
**Processing Effect
If the company has Summary selected in the Posting Option field in Company
(AP00.4), AP175 summarizes distributions with the same posting date,
accounting unit, account number, subaccount number, activity, and transaction
analysis fields. To summarize all distributions for an accounting period, run
this form only once at the end of each general ledger accounting period.
Select the Account Structure to run distributions concurrently. This allows
you to run AP175 by a group smaller than process level, such as, account or
subaccount level.
When you run AP175 with Yes in the Update General Ledger field, the form
transfers released invoice distributions with a post date on or before the
Post Thru Date you define to the General Ledger application and changes
distributions to historical status.
**Processing Effect
After distributions are posted, the status of any related activities is
checked to determine if the activity requires payment information to be sent
to the Activity Management application. If so, a check is done to determine if
the invoice is paid. If the invoice is not paid, a hold code is applied to the
ACTRANS record and the billing selection form ignores the transactions for
contacts that call for excluding unpaid AP, because payment for goods and
services has not occurred.
Updated Files
ACTRANS -
ADDRDATA -
APDISTRIB - Changes invoice distribution records.
APMONITOR - Adds accounts payable monitor records.
CKPOINT - Changes, adds, and deletes the check point record.
SYSTEMCODE -
Referenced Files
ACACTIVITY -
ACBRDNTRAN -
ACCNTRACT -
APACCRCODE - Used to print invoice accrual accounts.
APCOMPANY - Used to edit the company number.
APDISACSTA -
APDISACSTH -
APDSUSRFLD -
APINUSRFLD -
APINVOICE - Used to verify out of balance conditions.
APPROCLEV - Used to print the process level name.
APUAVAL -
APUSRFLDEF -
APVENMAST - Used to print the vendor name.
GLADDRESS - Used in the general ledger account edit.
GLCHART - Used in general ledger common routine.
GLCODES -
GLSYSTEM - Used in the subledger control edit.
INSTCTRYCD -
MACOMPANY -
MAFRXREF -
INVOKED Programs
API4
ACAC
ACCL
ACTA
IFCU
IFAC
IFAU
IFOB
IFSG
SLSE
SLSU
IFLU
IFFC
IFGT
GLCC
IFRS
IFSC
SLSB
SLSS
IFJR
SLFD
|
