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GL197 - Period, Year End GL Commitments Processing
**Form Purpose
Run Period/Year End GL Commitments Accrual (GL197) to accrue the commitment
and encumbrance expenses. The system uses the commitment and encumbrance
records to create an auto reversing journal entry for all the records in the
period.
You can indicate that an accrual journal entry will be created for the
existing commitments and encumbrances, or you can specify that an FB journal
entry will be created to update next year's commitment budget, for the
commitments and encumbrances moved forward.
Important Before you run Period Year End GL Commitment Accrual (GL197), you
must define a commitment accrual account on Detail Account (GL00.3).
**More Information
The system will use the accrual account to offset the expenses from the
commitment and encumbrance records, and create an auto reversing entry for the
next period.
**Processing Effect
Accrue Commitments, Encumbrances: The default value for this field is 'No.'
If you select 'Yes', an auto-reversing JE is created in the current period
that debits expenditures and credits the encumbrance control account. Also,
date fields on GLCOMMITX are updated to move the amounts forward. GLCOMMIT
balances are updated for the current and next year.
Update Next Year Commitment Budget: The default value for this field is 'No.'
If 'Yes' is selected, the current period for your company must be the last
period in the year and values must exist in the account fields.If Zone
balancing is set to 'No' in GLSYSTEM, the system accounting unit that is set
up in GL20 is used for the offset. If Zone balancing is set to 'Yes', the zone
balancing sheet accounting unit in GL30.2 is used for the offset. Also, date
fields on GLCOMMITX are updated to move the amounts forward. GLCOMMIT balances
are updated for the current and next year.
You cannot select Yes for both options.
If both values are 'No', date fields on GLCOMMITX are updated to move the
amounts forward. GLCOMMIT balances are updated for the current and next year.
Updated Files
ACMXVAL -
ACTRANS -
ADAMOUNTSX -
ADDRDATA -
CKPOINT -
CUAMOUNT -
CUAMOUNTX -
CUCONTROL -
FBCONTROL -
FBDETAIL -
FBFUNDAMT -
FBHEADER -
FBTRANS -
GLAMOUNTS -
GLAMOUNTSX -
GLCOMMIT -
GLCOMMITX -
GLCONSOL -
GLCONTROL -
GLJELOG -
GLMASTER -
GLSEGBLOCK -
GLSYSJE -
GLSYSTEM -
GLTRANS -
GLUNITS -
GLUNITSX -
GTMXVALUE -
JBKSEQNBR -
MXOBJCAT -
RJBRIDGE -
RJCONTROL -
RJSCHEDULE -
SLMXVALUE -
SLTRANDTL -
SLTRANS -
SLTRANSERR -
SYSTEMCODE -
Referenced Files
ACACCTCAT -
ACACCTCATX -
ACACTGRP -
ACACTIVITY -
ACBUDHDR -
ACCAL -
ACCATGRP -
ACCATGRPX -
ACCATSUM -
ACCATSUMX -
ACCOMMIT -
CUCONV -
CURELAT -
CUTRANSL -
FBFUNDDTL -
FBINTBU -
GLADDRESS -
GLCGCPY -
GLCHART -
GLCHARTDTL -
GLCHARTSUM -
GLCODES -
GLCPYGRP -
GLESACCT -
GLINTCO -
GLNAMES -
GLSRCCODE -
GLZONE -
INSTCTRYCD -
MXVALIDATE -
WFSETUP -
INVOKED Programs
ACCL
ACTA
GLCC
IFAC
ACAC
API4
IFCU
IFOB
IFSG
IFLU
IFAU
SLSE
SLSU
IFFC
IFGT
IFRS
IFSC
SLSB
SLSS
IFJR
SLFD
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