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APHOLDCODE FILE
Hold Code
The Hold Code file contains all hold code records. A hold code is used to
prevent an invoice from being paid.
A hold code is defined as an invoice hold code, a vendor hold code, or both.
When an invoice has a hold code assigned, the invoice will not be scheduled
for payment. When a vendor is placed on hold, all invoices for the vendor will
not be scheduled for payment.
Both vendor and invoice hold codes are defined as temporary or permanent.
Temporary hold codes prevent invoices from being scheduled for payment for one
payment cycle, and are removed at the end of the payment cycle by AP170
(Payment Closing). Permanent hold codes remain assigned until the codes are
removed from the vendor or invoice record.
Five hold codes are automatically created when a vendor group is defined:
Manual Payment, Credit Balance, Prepayment, Return on Investment, and Maximum
Payment hold codes. For more information, see help text for the Vendor Group
file.
REFERENCED BY
AM115 AM117 AM15.1 AM15.2 AM15.3 AM15.4
AM20.1 AM20.3 AM21.1 AM21.3 AM500 AM51.1
AM551 AM97.1 AP141 AP150 AP170 AP205
AP230 AP240 AP25.4 AP250 AP252 AP26.1
AP27.1 AP290 AP36.1 AP40.1 AP40.2 AP41.1
AP510 AP520 API3.1 API4.1 EE20.1 EE20.2
EE20.4 EE35.1 EE35.2 EE520 IC840 MA01.1
PR05.1 PR05.3 PR226 PR247 PR26.1 PR47.1
UK47.1
UPDATED BY
AP00.1 AP05.4 AP10.1 AP100 API1.1 API2.1
MA60.7 MA61.1
FIELD NAME DESCRIPTION/VALID VALUES UPDATED BY
HLD-VENDOR-GROUP Alpha 4 AP00.1 AP05.4
Element: Vendor Group The vendor group. Must be a valid AP100
record in the Vendor Group file.
HLD-HLD-CODE Alpha 4 AP00.1 AP05.4
Element: Hld Code Ap A user-defined code used to temporarily AP100
or permanently prevent invoices from
being scheduled for payment. Hold codes
can be assigned to vendors and invoices.
HLD-DESCRIPTION Alpha 30 (Lower Case) AP00.1 AP05.4
Element: Description The hold code description. AP100 MA60.7
MA61.1
HLD-HOLD-VEN-FLAG Alpha 1 AP05.4 AP100
Vendor Hold Indicates the type of vendor hold code. MA60.7 MA61.1
Indicator Valid values are:
P = Permanent. The hold remains
effective until the hold code is removed
from the vendor record.
T = Temporary. The hold remains
effective for one cash payment cycle.
AP170 (Payment Closing) removes the hold
code from the vendor record.
Blank = Not a vendor hold code.
HLD-HOLD-INV-FLAG Alpha 1 AP00.1 AP05.4
Invoice Hold Indicates the type of invoice hold AP100 MA60.7
Indicator code. Valid values are: MA61.1
P = Permanent. The hold remains
effective until the hold code is removed
from the invoice record.
T = Temporary. The hold remains
effective for one cash payment cycle.
AP170 (Payment Closing) removes the hold
code from the invoice record.
Blank = Not an invoice hold code.
HLD-ACTIVITY-FLAG Alpha 1 AP05.4 AP10.1
Element: Used Indicates whether the hold code has API1.1 API2.1
been used. MA60.7 MA61.1
APHOLDCODE FILE INDEX
NAME KEY FIELDS DESCRIPTION / SUBSET CONDITION USED IN
HLDSET1 VENDOR-GROUP This index is used to access and AM115 AM117
HLD-CODE validate hold codes for a vendor group. AM15.1 AM15.2
AM15.3 AM15.4
AM20.1 AM20.3
AM21.1 AM21.3
AM500 AM51.1
AM551 AM97.1
AP00.1 AP00.3
AP05.4 AP10.1
AP10.2 AP100
AP141 AP150
AP170 AP205
AP230 AP240
AP25.4 AP250
AP252 AP26.1
...
APHOLDCODE FILE RELATIONS
ONE TO ONE RELATIONS
RELATION RELATED
NAME FILE INTEGRITY RULES / FIELD MATCH
Apvengroup APVENGROUP Required
HLD-VENDOR-GROUP -> VGP-VENDOR-GROUP
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