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Last Post 2/17/2011 1:32 AM by  Jose
Inquiry Access for roles during a specific time
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Jose
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Pomona Valley Hospital Medical Center
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2/5/2011 2:25 AM
    Hello,

    I have been approached to basically locked down anyone in HR during a certain time once every other week to avoid having any changes occur when payroll is processing. I'm quite new to security using LSF9 and just think there has to be a simple way of doing this. Any ideas anyone?
    mark.cook
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    2/8/2011 12:46 PM
    What we do is that when Payroll is about to kick off the bi-weekly payroll run, they update a field ( I forget the form off the top of my head), that field is set up in a rule that if "Y"' then we restrict access to certain functions like changing bank accounts, etc.

    This adds one small step to the payroll process but this way we are letting them set the time for the access to be blocked. We have found it very useful and it allows payroll to properly control how much time they need to process, verify and sign off that payroll is completed.

    In addition to the security rule, we also have added a stop light on the LBI dashboard that all employees see. When payroll is running it shows a red light and lists the functions they can not complete. When payroll is not running it gives a green light and indicates changes are available to be made.


    Jose
    Systems Analyst
    Pomona Valley Hospital Medical Center
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    2/15/2011 12:42 AM
    I am curious to know what field or form your talking about. Would you be able to provide me with more details?
    mark.cook
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    2/15/2011 2:31 PM
    We created a bogus paycode called payroll processing. They flip the flag from active to inactive. This change triggers the rules in security to allow or disallow access.
    Jose
    Systems Analyst
    Pomona Valley Hospital Medical Center
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    2/17/2011 1:32 AM
    Would you be able to provide more details on how this process works? How would that payroll code trigger rules in security? If you dont want to post on here, you can send me a message.
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